Strategic Executive Assistant to the CEO

American Medical Administrators MGMT Company; Kendall (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

American Medical Administrators MGMT Company is seeking an Executive Assistant to the CEO to provide executive, administrative, and personal-assistant support in a fast-paced environment. The role manages the CEO’s calendar, travel, meetings, reporting, and special projects while acting as a central coordinator among the CEO, leadership, departments, vendors, and partners.

The ideal candidate exhibits professionalism, discretion, organization, and strong judgment, anticipating needs and

Qualifications

• Experience supporting a CEO or C‑suite executive in a fast‑paced environment.
• Ability to manage complex calendars, travel, meetings, and competing priorities.
• Strong written and verbal communication, organization, and problem‑solving skills.
• Discretion and sound judgment when handling confidential matters.

Responsibilities

• Manage the CEO’s calendar, meetings, travel, and daily administrative needs.
• Coordinate and prioritize meeting requests and deadlines.
• Prepare agendas, presentations, reports, and executive correspondence.
• Document meeting notes, decisions, and action items.
• Coordinate communications between CEO, leadership, departments, vendors, and partners.
• Provide project-management support for executive priorities and initiatives.
• Maintain project plans, timelines, and status reports.
• Coordinate executive travel and related logistics.
• Organize confidential files and information.
• Screen and route communications requiring the CEO’s attention.
• Provide personal assistant support to the CEO as needed.
• Ensure confidentiality between company and personal matters.

Skills

Calendar management

Executive support

Travel coordination

Meeting coordination

Communication

Project management

Discretion & confidentiality

Organizational skills

Documentation

MS Office (Outlook, Word, Excel, Power

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

American Medical Administrators MGMT Company is seeking an Executive Assistant to the CEO to provide executive, administrative, and personal-assistant support in a fast-paced environment. The role manages the CEO’s calendar, travel, meetings, reporting, and special projects while acting as a central coordinator among the CEO, leadership, departments, vendors, and partners.

The ideal candidate exhibits professionalism, discretion, organization, and strong judgment, anticipating needs and