Executive Assistant to the CEO & Board

AMI Housing, Inc; City of Auburn (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

AMI Housing, Inc. is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership.

The role requires discretion, organization, and the ability to manage multiple priorities while coordinating with the Board of Directors and external partners. You will manage calendars, prepare executive materials, track projects, and assist with grants and contracts.

Qualifications

• Minimum 3 years of executive support or administrative experience.
• Experience supporting CEO and senior leadership.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational and time-management skills.

Responsibilities

• Provide high-level administrative and operational support to the CEO.
• Coordinate calendar, meetings, and travel.
• Attend Board meetings and prepare minutes.
• Support grants, contracts, and project documentation.
• Maintain manuals and operational procedures.
• Liaise with stakeholders and internal teams.

Skills

Executive support

Calendar management

Travel coordination

Board liaison

Grants & contracts support

Confidentiality

Written communication

Project coordination

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

Zoom

DocuSign

Google Docs

Job description

AMI Housing, Inc. is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership.

The role requires discretion, organization, and the ability to manage multiple priorities while coordinating with the Board of Directors and external partners. You will manage calendars, prepare executive materials, track projects, and assist with grants and contracts.