Strategic Executive Assistant to CEO | Board & Exec Ops

MLB & Associates; Tampa (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

MLB & Associates is seeking an Executive Assistant to the CEO to provide high-level administrative and operational support in an onsite role in the United States. The candidate will act as a strategic partner, manage CEO priorities, streamline communications, and enable leadership focus on organizational objectives.

The role requires resourcefulness, discretion, and strong organizational skills to operate in a fast-paced environment.

Qualifications

• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite and virtual collaboration tools.
• Discretion with confidential information and professional conduct.

Responsibilities

• Act as primary liaison between the CEO and stakeholders to ensure clear communications.
• Plan and execute Board of Directors meetings and executive sessions.
• Manage CEO calendars, agendas, and correspondence.
• Prepare meeting materials, reports, and track action items.
• Coordinate strategic initiatives and provide executive summaries.
• Arrange domestic and international travel and event logistics.
• Draft and edit presentations, reports, and communications.
• Maintain confidential records in compliance with policies.

Skills

Multitasking

Organizational skills

Verbal & written communication

Microsoft Office

Teams / virtual collaboration

Education

Bachelor’s degree in business administration, Communications, or related field

Associate’s degree in Business Administration, Communications, or related field

15 years’ experience as a C level Executive Assistant

Formal training or certification in executive support / project management

Tools

Microsoft Office Suite

Teams / collaboration tools

Job description

MLB & Associates is seeking an Executive Assistant to the CEO to provide high-level administrative and operational support in an onsite role in the United States. The candidate will act as a strategic partner, manage CEO priorities, streamline communications, and enable leadership focus on organizational objectives.

The role requires resourcefulness, discretion, and strong organizational skills to operate in a fast-paced environment.