Strategic Executive Assistant to COO

Choice Bank; Minneapolis (MN); On-site; USD 65,000 - 110,000; Full time

Job summary

Choice Financial Group in Minneapolis seeks an Executive Administrative Assistant to support the Chief Operating Officer with calendar, travel, and executive communications. The role will also assist other senior leaders and coordinate cross-functional initiatives to ensure timely delivery of priorities.

The ideal candidate has 6–10 years of executive admin experience, a high level of discretion, and advanced Microsoft Office skills.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum 6–10 years of executive administrative experience, preferably supporting senior leaders in a financial institution or similarly complex environment.
• Advanced ability to manage confidential information, competing priorities, and sensitive executive communications.

Responsibilities

• Provide high-level administrative and operational support primarily to the Chief Operating Officer, with secondary support to additional executive leaders as appropriate.
• Serve as a liaison between the COO, executive leadership, internal teams, external stakeholders, and key business partners to support alignment and execution of priorities.
• Independently coordinate leadership meetings, off-sites, engagement events, travel, vendor needs, facilities coordination, and related logistics.
• Track deliverables, action items, deadlines, and follow-up activities connected to COO priorities, strategic initiatives, and cross-functional projects.
• Prepare, review, and refine executive-ready materials, including presentations, reports, agendas, communications, minutes, and decision support documents.

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Microsoft Office

Stakeholder coordination

Education

Bachelor’s degree in business administration

Tools

Microsoft Word

Microsoft Excel

SharePoint

Outlook

PowerPoint

Job description

Choice Financial Group in Minneapolis seeks an Executive Administrative Assistant to support the Chief Operating Officer with calendar, travel, and executive communications. The role will also assist other senior leaders and coordinate cross-functional initiatives to ensure timely delivery of priorities.

The ideal candidate has 6–10 years of executive admin experience, a high level of discretion, and advanced Microsoft Office skills.