Strategic Executive Assistant to CEO

Medi.Ci; Austin (TX); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Paid time off

Access to advanced imaging technology

Discounts on IV therapy and M‑Sculpt

Free onsite yoga

Catered healthy lunches

Job summary

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during a period of growth. This high-trust, high-impact role requires judgment, discretion, and operational excellence to keep the executive focused on top priorities.

You will manage complex calendars, coordinate travel, prepare briefing materials, and interact professionally with investors, advisors, and VIPs, all while advancing efficiency with AI tools and maintaining confidentiality.

Qualifications

• 5+ years of experience supporting a senior executive.
• Proven ability to manage complex schedules and shifting priorities.
• Strong written and verbal communication skills.
• Experience using AI and automation tools to streamline work processes.

Responsibilities

• Manage and prioritize the executive’s calendar, ensuring alignment with company priorities.
• Coordinate complex travel arrangements and detailed itineraries.
• Prepare briefing materials for meetings, investor calls, and external engagements.
• Draft and manage correspondence on behalf of the Executive.
• Track follow-ups and ensure accountability across meetings and initiatives.
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients.
• Support coordination of executive meetings, events, and stakeholder gatherings.
• Assist with thoughtful relationship management, including outreach and gift coordination.
• Improve systems and workflows using AI and productivity tools to increase efficiency.
• Maintain strict confidentiality and discretion with sensitive information.
• Provide general administrative support as needed to maintain executive momentum.

Skills

Executive support

Discretion and judgment

Communication

Organization

Education

Bachelor’s degree

Tools

Google Workspace

Job description

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during a period of growth. This high-trust, high-impact role requires judgment, discretion, and operational excellence to keep the executive focused on top priorities.

You will manage complex calendars, coordinate travel, prepare briefing materials, and interact professionally with investors, advisors, and VIPs, all while advancing efficiency with AI tools and maintaining confidentiality.