Executive Assistant to CEO & CMO - Strategic Admin Pro

RXinsider LTD.; Chandler, Northern (AZ, KY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Medivant Healthcare – Pharmaceutical Manufacturing is seeking an Executive Assistant to provide comprehensive administrative and strategic support to the CEO and CMO. The role requires a highly organized, discreet professional prepared to manage calendars, travel, communications, and board-related activities.

The ideal candidate has 5+ years of C-suite support experience, a Bachelor's degree, and strong skills in Microsoft Office, Zoom, and Teams.

Qualifications

• 5+ years supporting C-suite executives in a fast-paced environment (healthcare industry a plus).
• Bachelor’s degree in Business Administration or related field, or equivalent experience.

Responsibilities

• Provide high-level executive support, including calendar management for the CEO and CMO.
• Manage and prioritize internal and external communications, ensuring prompt and professional responses.
• Prepare presentations, reports, and correspondence; support executive documentation.
• Coordinate complex domestic and international travel, including flights, accommodations, itineraries, and expenses.
• Assist with planning and execution of executive and board meetings, and company events.
• Maintain organized systems for tracking documents, records, and confidential information.
• Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
• Monitor deadlines and deliverables; ensure executives are prepared for meetings and initiatives.
• Exercise sound judgment and maintain discretion for sensitive matters.
• Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

Skills

C-suite support

Healthcare industry

Communication excellence

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Teams

Job description

Medivant Healthcare – Pharmaceutical Manufacturing is seeking an Executive Assistant to provide comprehensive administrative and strategic support to the CEO and CMO. The role requires a highly organized, discreet professional prepared to manage calendars, travel, communications, and board-related activities.

The ideal candidate has 5+ years of C-suite support experience, a Bachelor's degree, and strong skills in Microsoft Office, Zoom, and Teams.