Executive Assistant

Medi.Ci; Austin (TX); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Paid time off

Access to advanced imaging technology

Discounts on IV therapy and M‑Sculpt

Free onsite yoga

Catered healthy lunches

Job summary

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during a period of growth. This high-trust, high-impact role requires judgment, discretion, and operational excellence to keep the executive focused on top priorities.

You will manage complex calendars, coordinate travel, prepare briefing materials, and interact professionally with investors, advisors, and VIPs, all while advancing efficiency with AI tools and maintaining confidentiality.

Qualifications

• 5+ years of experience supporting a senior executive.
• Proven ability to manage complex schedules and shifting priorities.
• Strong written and verbal communication skills.
• Experience using AI and automation tools to streamline work processes.

Responsibilities

• Manage and prioritize the executive’s calendar, ensuring alignment with company priorities.
• Coordinate complex travel arrangements and detailed itineraries.
• Prepare briefing materials for meetings, investor calls, and external engagements.
• Draft and manage correspondence on behalf of the Executive.
• Track follow-ups and ensure accountability across meetings and initiatives.
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients.
• Support coordination of executive meetings, events, and stakeholder gatherings.
• Assist with thoughtful relationship management, including outreach and gift coordination.
• Improve systems and workflows using AI and productivity tools to increase efficiency.
• Maintain strict confidentiality and discretion with sensitive information.
• Provide general administrative support as needed to maintain executive momentum.

Skills

Executive support

Discretion and judgment

Communication

Organization

Education

Bachelor’s degree

Tools

Google Workspace

Job description

Company Summary:

Medici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we deliver premium, prevention-first executive health exams powered by advanced diagnostics and AI-driven insights. We are also the creators of Dr. Gabi, a groundbreaking AI health companion app designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive, deeply personal care is accessible to all—through both a luxury in-clinic experience and transformative technology.

About the Role:

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust, high-impact role for someone with strong executive support experience, exceptional judgment, discretion, and operational excellence. The ideal candidate has previously supported a founder, C‑suite leader, or senior executive, knows how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized, prepared, and focused on the company’s highest-priority initiatives.

About the CEO:

Clinton (Clint) Phillips is the Founder and CEO of Medici and a longtime healthcare entrepreneur. He is a high-energy, mission-driven leader who is direct, curious, and fast-moving. Clint values honesty, initiative, and people who can anticipate needs and solve problems independently. His faith and family are central to who he is, and he leads with a strong sense of purpose, humility, and integrity.

Benefits:

• Health, dental, and vision insurance


• Paid time off


• Access to advanced imaging technology


• Discounts on IV therapy and M‑Sculpt sessions


• Free onsite yoga


• Catered healthy lunches

Responsibilities and Requirements:

• Manage and prioritize the executive’s calendar, ensuring alignment with company priorities


• Coordinate complex travel arrangements and detailed itinerariesPrepare briefing materials for meetings, investor calls, and external engagements


• Draft and manage correspondence on behalf of the Executive


• Track follow-ups and ensure accountability across meetings and initiatives


• Serve as a professional point of contact for investors, advisors, partners, and VIP clients


• Support coordination of executive meetings, events, and stakeholder gatherings


• Assist with thoughtful relationship management, including outreach and gift coordination


• Improve systems and workflows using AI and productivity tools to increase efficiency


• Maintain strict confidentiality and discretion with sensitive information


• Provide general administrative support as needed to maintain executive momentum


• 5+ years of experience supporting a senior executive


• Proven ability to manage complex schedules and shifting priorities


• Strong written and verbal communication skillsHighly organized with strong attention to detail


• Professional, polished, and comfortable interacting with senior stakeholders


• Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes


• Bachelor’s degree preferred


• Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.


• Medici is a high-performing team that genuinely enjoys working together. We care deeply about our mission and about each other. We value personal ownership, strong communication, and supporting one another’s growth. Health and wellness are part of our culture—both professionally and personally. Team gatherings have included yoga and sound bath sessions, trying new fitness classes together,playing pickleball and bowling together, and sharing farm-to-table dinners. We’re ambitious and driven, but we also believe in balance, connection, and building a company we’re proud of. We’re a high-trust team. Leadership is supportive and available, but we don’t micromanage—this role requires strong judgment, follow-through, and comfort working independently. We’re also values-driven, and faith is important to our CEO and present in our culture; we welcome people of all backgrounds who align with how we work.