Strategic Executive Assistant to Campus Leadership

Stony Brook University; Stony Brook (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Stony Brook University is seeking an Executive Assistant to provide high‑level administrative, operational, and coordination support to senior leadership in the Office of Equity and Access. The role manages complex calendars, coordinates travel, drafts professional correspondence, and handles sensitive information with discretion.

The successful candidate will have a Bachelor's degree and at least two years of administrative experience, proficiency with Microsoft Office or Google Workspace, and

Qualifications

• Bachelor’s degree required
• Two years of full-time administrative experience
• Experience supporting a senior-level manager
• Experience with Microsoft Office and/or Google Workspace
• Experience with complex calendar management and travel coordination
• Experience drafting professional correspondence

Responsibilities

• Provide high-level administrative, operational, and coordination support to leadership
• Manage calendars, schedule meetings, and brief leadership on calendar activities
• Plan travel for leadership and accompanying personnel
• Ensure paperwork for travel, reimbursements, and purchases is processed
• Draft and prepare reports, presentations, and communications
• Coordinate inquiries between stakeholders and leadership
• Maintain confidentiality and exercise discretion with sensitive information

Skills

Administrative experience

Calendar management

Travel coordination

Professional communication

Data tracking

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Stony Brook University is seeking an Executive Assistant to provide high‑level administrative, operational, and coordination support to senior leadership in the Office of Equity and Access. The role manages complex calendars, coordinates travel, drafts professional correspondence, and handles sensitive information with discretion.

The successful candidate will have a Bachelor's degree and at least two years of administrative experience, proficiency with Microsoft Office or Google Workspace, and