Strategic EA to Senior Leadership

SBHU; Stony Brook (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

Stony Brook University seeks an Executive Assistant to provide high-level administrative support to its leadership within the Office of Equity and Access. The role involves managing calendars, scheduling meetings, arranging travel, and handling confidential information with discretion.

The incumbent will assist with strategic initiatives, prepare presentations, and coordinate events, while maintaining strong relationships across campus.

Qualifications

• Bachelor’s degree required.
• Two (2) years of full-time administrative experience.
• Experience supporting a senior-level manager.
• Experience with Microsoft Office and/or Google Workspace applications, including document preparation and basic data tracking.
• Experience with complex calendar management and travel coordination.
• Experience drafting professional correspondence.

Responsibilities

• Provide high-level administrative, operational, and coordination support to leadership.
• Manage and delegate tasks, handle routine inquiries, and brief leadership.
• Maintain calendars, plan travel, and process paperwork (travel, reimbursements, purchases).
• Coordinate presentations, communications, and meetings; assist with special projects.
• Generate meeting notes and oversee event coordination.
• Prepare reports and presentations; move projects forward with priorities.

Skills

Calendar management

Executive support

Travel coordination

Professional correspondence

Administrative experience

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

Stony Brook University seeks an Executive Assistant to provide high-level administrative support to its leadership within the Office of Equity and Access. The role involves managing calendars, scheduling meetings, arranging travel, and handling confidential information with discretion.

The incumbent will assist with strategic initiatives, prepare presentations, and coordinate events, while maintaining strong relationships across campus.