Strategic Executive Assistant to C-Suite Leaders

TriStar Centennial Medical Center; Nashville (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Tuition assistance

Paid time off and leave programs

Employee assistance program

Job summary

TriStar Centennial Medical Center in Nashville, TN, is seeking an Executive Administrative Assistant to support the Chief Nursing Officer, Chief Financial Officer, and Administrator of Sarah Cannon. This role handles calendar management, correspondence, and frontline receptionist duties.

You will schedule meetings, coordinate travel, prepare minutes and reports, and liaise with Medical Staff, Board, and HCA.

Qualifications

• 5 years of executive assistant experience.
• Typing speed of 80 wpm.
• Knowledge of multiple computer software applications.
• Excellent written and oral communication skills.

Responsibilities

• Manage and prioritize meetings for the Administrator’s calendar.
• Serve as primary contact for the Administrator via telephone, e-mail, mail, and visitors.
• Prepare correspondence for the Administrator and maintain files for all relevant documents.
• Serve as liaison for Administration to the Medical Staff, Board of Directors, and HCA.
• Assist Administrators with special project requests.
• Schedule executive meetings and travel plans.
• Prepare assigned meeting minutes, documents, and presentations.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine how to best direct their inquiries.

Skills

Executive experience

Typing speed 80 wpm

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

TriStar Centennial Medical Center in Nashville, TN, is seeking an Executive Administrative Assistant to support the Chief Nursing Officer, Chief Financial Officer, and Administrator of Sarah Cannon. This role handles calendar management, correspondence, and frontline receptionist duties.

You will schedule meetings, coordinate travel, prepare minutes and reports, and liaise with Medical Staff, Board, and HCA.