Executive Administrative Assistant

TriStar Health; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time away from work (PTO)

Retirement resources

Tuition assistance

Employee discounts

Job summary

TriStar Centennial Medical Center in Nashville seeks an Executive Administrative Assistant to support the Chief Nursing Officer, Chief Financial Officer, and the Administrator. You will manage calendars, prepare correspondence, and handle travel logistics for senior leaders.

Responsibilities include drafting minutes, coordinating meetings, and producing documents and presentations. Ideal candidates have 5+ years EA experience, fast typing (80 wpm), and strong communication skills.

Qualifications

• 5 years of executive assistant experience required.
• Typing speed of 80 wpm required.
• Knowledge of multiple computer software applications required.
• Excellent written and oral communication skills required.

Responsibilities

• Manage and prioritize meetings for the Administrator’s calendar.
• Serve as primary contact for the Administrator via phone, email, mail, and visitors.
• Prepare correspondence and maintain files for officers and Administrator.
• Liaise with Medical Staff, Board of Directors, and HCA.
• Assist Administrators with special project requests.
• Schedule executive meetings and travel plans.
• Prepare meeting minutes, documents, and presentations.
• Create invoices, reports, memos, letters, financial statements, and other documents.

Skills

Executive assistance

Typing 80 wpm

Communication skills

Office software proficiency

Tools

Microsoft Office

Calendar software

Document management

Job description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Executive Administrative Assistant today with TriStar Centennial Medical Center.

Job Summary and Qualifications

The Executive Administrative Assistant serves as the primary contact for the Chief Nursing Officer, the Chief Financial Officer, and the Administrator of Sarah Cannon. This position performs clerical functions, maintains calendar(s), and prepares correspondence for officers and Administrator as needed.

What you will do in this role:

• Manage and prioritize meetings for the Administrator’s calendar.
• Serve as primary contact for the Administrator via telephone, e-mail, mail, and visitors.
• Prepare correspondence for the Administrator and maintain files for all relevant documents.
• Serve as liaison for Administration to the Medical Staff, Board of Directors, and HCA.
• Assist Administrators with special project requests.
• Schedule executive meetings and travel plans.
• Prepare assigned meeting minutes, documents, and presentations.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine how to best direct their inquiries.

What qualifications you will need:

• 5 years of executive assistant experience required.
• Typing speed of 80 wpm required.
• Knowledge of multiple computer software applications required.
• Excellent written and oral communication skills required.

Benefits

TriStar Centennial Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

TriStar Centennial Medical Center is a 740+ bed comprehensive facility. We offer medical and surgical programs. These include behavioral health and 24-hour emergency. These also include heart and vascular and imaging. These also include neurosciences, oncology, orthopedics, pediatrics, rehabilitation, sleep disorder, and womens services. We are an affiliate of TriStar Health. TriStar Centennial Medical Center is a 43-acre campus. We are home to TriStar Centennial Heart & Vascular Center. We are home to TriStar Centennial Womens Hospital. Our campus includes The Childrens Hospital at TriStar Centennial, Sarah Cannon Cancer Institute at TriStar Centennial Medical Center, TriStar Centennial Advanced Joint Replacement Institute and TriStar Centennial Parthenon Pavilion.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

\"The great hospitals will always put the patient and the patients family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual.\" - Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.