Strategic Executive Assistant to Nursing Leadership

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 68,000 - 119,000; Full time

Job summary

The Executive Assistant for East Campus Medical Center reports to the Senior Director of Nursing. This experienced professional will ensure administrative processes and office operations run smoothly in the executive's office.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Participates in the implementation of efficient and effective systems for managing information, manages projects and communications to ensure accurate and timely responses.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.
• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as external constituencies.
• Strong service orientation, excellent customer service and communication skills.
• Strong skills to communicate effectively with all levels of staff, and external constituencies, both verbally and in writing.
• Advanced Excel skills and strong working knowledge of Microsoft Office applications (Word, Outlook, PowerPoint, and Teams) required to support reporting, data management, and day-to-day administrative functions.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain confidentiality.
• Solid skills in problem identification.

Responsibilities

• Support executive administrative needs and manage confidential information.
• Coordinate scheduling and communications for multiple stakeholders.
• Assist with on-call scheduling, physician payments, and related duties.

Skills

Advanced Excel

Microsoft Office

Communication skills

Multitasking

Confidentiality

Education

Bachelor's degree in related field

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

The Executive Assistant for East Campus Medical Center reports to the Senior Director of Nursing. This experienced professional will ensure administrative processes and office operations run smoothly in the executive's office.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Participates in the implementation of efficient and effective systems for managing information, manages projects and communications to ensure accurate and timely responses.