Strategic Executive Assistant to C-Suite & Board

First Entertainment Credit Union; Los Angeles (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

First Entertainment Credit Union is seeking an Executive Assistant to support the executive leadership team with calendar management, travel coordination, meeting prep, and strategic administrative tasks. This onsite role in Hollywood, CA reports to the Sr.

Executive Assistant and offers a structured, fast-paced environment. The position requires 5+ years supporting C-suite or senior leadership, exceptional discretion, and strong communication.

Qualifications

• 5+ years supporting C-suite, executive, or senior leadership teams.
• Strong organizational and multitasking skills are required.
• Exceptional communication across all levels of audience.
• Ability to exercise discretion, critical thinking and judgement.
• Proficiency in MS Office; familiar with Canva, DocuSign or Concur is preferred.
• Occasional evenings and weekends may be needed.

Responsibilities

• Serve as a trusted liaison among executives, board members, and stakeholders.
• Manage confidential information with discretion and sound judgment.
• Prioritize meetings and communications based on executive preferences.
• Proactively manage complex executive calendars and travel logistics.
• Attend meetings to document decisions and track action items.
• Support offsites, annual meetings, and leadership events from start to finish.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion

Project coordination

Education

High school diploma

Bachelor’s degree preferred

Tools

MS Office Suite

Canva

DocuSign

Concur

Job description

First Entertainment Credit Union is looking for an Executive Assistant who serves as a trusted partner to our executive leadership team. The Executive Assistant provides seamless administrative, operational, and project support in a fast-paced environment to one or more executive leaders with complex calendar management, travel coordination, meeting preparation, correspondence, and strategic administrative support.

In addition to executive support, the Executive Assistant helps foster a positive and well-coordinated workplace by supporting leadership meetings, board and committee activities, executive events, onboarding activities, internal communications, and office operations. The position also supports a variety of business needs requiring exceptional discretion, sound judgment, attention to detail, and the ability to manage multiple priorities simultaneously.

This is a full-time, primarily onsite opportunity reporting to the Sr. Executive Assistant and is based in Hollywood, CA. The targeted pay for this role is between $35 to $42 per hour.

Responsibilities

• Serve as a trusted, highly professional liaison among executives, direct reports, board members, members, key business partners, vendors, and other internal and external stakeholders.
• Manage sensitive and confidential information with professionalism, sound judgment, and discretion.
• Exercise judgment in prioritizing meeting requests, communications, and competing demands based on established executive preferences and business priorities.
• Proactively manage complex executive calendars, evaluating priorities, context, urgency, and scheduling dependencies to optimize executive time and preserve focus periods.
• Attend key meetings when requested to document decisions, summarize action items, identify accountable parties, and track follow-through.
• Partner with stakeholders to execute end-to-end planning or logistics for executive leadership offsites, annual meetings, and key networking or industry events.
• Coordinate cross-functional projects, track action items, monitor deliverables, and escalate risks to ensure initiatives remain on schedule.
• Develop and distribute meeting agendas, presentations, briefing materials, and supporting documentation in coordination with meeting owners.
• Identify opportunities to streamline administrative processes, improve workflows, and enhance the effectiveness of executive support.
• Conduct research and compile information to support executive decision-making, planning, presentations, and special projects.
• Support board and committee meeting logistics, including scheduling, room preparation, technology coordination, catering, materials, and follow-up activities.
• Prepare recurring and ad-hoc reports or presentations as needed for the leadership members assigned.
• Maintain an active physical presence in the office (4+ days per week), scaling up in-person coverage to match critical ELT meetings, board visits, QBRs, or executive offsites as needed.
• Perform other duties and projects as requested.

At First Entertainment, your role, and every role, is essential to fulfilling our Mission, “We build lifelong relationships with the people of the entertainment and creative industries based on a deep understanding of how they live and work,” and living our Core Values: Members First, Ownership, Integrity, Innovation, Inclusivity, and One Team. We expect all teammates to uphold these principles in everything they do.

Requirements

• High school diploma or college courses required. A college degree is preferred but not required.
• 5+ years supporting C-suite, executive, or senior leadership teams.
• Strong organizational and multitasking skills required.
• Exceptional communication skills across all levels of audience.
• The ability to exercise discretion, critical thinking, and judgement.
• Proficiency in MS Office products (Word, Excel, Outlook, PowerPoint, Teams, and SharePoint).
• Working knowledge of Canva, DocuSign, Concur, or similar business applications is preferred.
• Prior event coordination or planning experience preferred.
• Demonstrated interest in responsibly using artificial intelligence and other technology to improve administrative efficiency, accuracy, and workflow effectiveness.
• Ability to work outside standard business hours, including occasional evenings and weekends.