Strategic Executive Assistant to C-Level Leaders

Riveron; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Riveron is seeking an Executive Assistant to support several C-level executives with high‑level administrative tasks, calendar management, travel planning, and meeting coordination.

The role requires 5+ years supporting C‑level leaders, exceptional communication, and a proactive, detail‑oriented approach in a fast-paced environment. You will interface across departments and help improve operational efficiency.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of administrative experience supporting C-level executives.
• Ability to support in a highly dynamic environment.
• Availability on evenings and weekends as needed.
• Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet navigation/research.
• Strong communication, interpersonal, and written skills.
• Proactive, independent, and able to improve operational efficiencies.
• Excellent time management and multitasking in a fast-paced setting.

Responsibilities

• Screen and route inquiries; exercise discretion in communications.
• Maintain and update contacts in Outlook.
• Manage calendars, gatekeep, and prioritize meetings across time zones.
• Coordinate on-site and off-site meetings; arrange large-scale video conferences.
• Plan and execute corporate events and travel arrangements (domestic/international).
• Organize documents, filing systems, and meeting materials; support ad-hoc projects.

Skills

Executive support to C-level

Calendar management

Communications

MS Office proficiency

Travel coordination

Event planning

Interpersonal skills

Independent initiative

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Riveron is seeking an Executive Assistant to support several C-level executives with high‑level administrative tasks, calendar management, travel planning, and meeting coordination.

The role requires 5+ years supporting C‑level leaders, exceptional communication, and a proactive, detail‑oriented approach in a fast-paced environment. You will interface across departments and help improve operational efficiency.