Strategic Executive Assistant to C‑Level Leaders

RPM Performance Coatings Group, Inc.; Maple Shade Township (NJ); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

401(k) with company match

Company Pension Plan

Stock Purchase Plans

Job summary

RPM Performance Coatings Group, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the executive leadership team.

The role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include calendar management, travel coordination, meeting logistics, and handling confidential information with professionalism.

Qualifications

• 3-5 years of experience in an administrative or executive support role.
• Experience supporting senior executives or C-level leaders preferred.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Experience in calendar management and expense reporting.
• Professional demeanor and ability to interact with internal and external stakeholders at all levels.
• Ability to handle confidential and sensitive information with discretion.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Self-starter who works independently with minimal supervision.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including materials, agendas and follow-up items.
• Screen and prioritize emails, calls and mail; respond or route as appropriate.
• Protect confidential information and support executive management per company policies.
• Prepare, edit and proofread correspondence, presentations, and reports.
• Support annual budget process by coordinating deadlines and key deliverables.
• Maintain organized filing systems for quick access to documents.
• Assist with HR data maintenance and confidential personnel records.

Skills

Calendar management

Expense reporting

Communication

Discretion

Organization

Time management

Tools

MS Office

Teams

Concur

Oracle

Job description

RPM Performance Coatings Group, Inc. is seeking an Executive Assistant to provide high-level administrative support to members of the executive leadership team.

The role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include calendar management, travel coordination, meeting logistics, and handling confidential information with professionalism.