Executive Assistant to Leadership Team - Calendar Pro

RPM SPG; Maple Shade Township (NJ); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health plan

401(k) with company match

Stock Purchase Plan

Paid holidays

Paid time off

Pension Plan

Job summary

RPM Performance Coatings is seeking an Executive Assistant to provide high-level administrative support to the executive leadership team. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include managing calendars, coordinating meetings and travel, preparing communications and reports, handling confidential information with professionalism, supporting budget processes, and maintaining HR and legal

Qualifications

• Associates degree and 3–5 years of experience in administrative or executive support.
• Experience supporting senior executives or C-level leaders preferred.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Experience in calendar management and expense reporting.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items.
• Screen and prioritize emails, calls, and mail; respond or route as appropriate.
• Support confidential information and handle sensitive situations with discretion.
• Prepare executive expense reports.
• Prepare, edit and proofread correspondence, presentations, reports and other documents.
• Support budget processes by coordinating deadlines and assist in deliverables.
• Maintain organized filing systems and ensure timely access to documents.
• Assist with HR databases and personnel records, ensuring confidentiality.
• Assist with tracking and organizing legal invoices with internal/external teams.
• Perform other duties as assigned.

Skills

Calendar management

Expense reporting

MS Office

Written communication

Verbal communication

Discretion

Organizational skills

Time management

Stakeholder interaction

Independence

Problem solving

Education

Associates degree

Tools

MS Office Suite

Job description

RPM Performance Coatings is seeking an Executive Assistant to provide high-level administrative support to the executive leadership team. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities include managing calendars, coordinating meetings and travel, preparing communications and reports, handling confidential information with professionalism, supporting budget processes, and maintaining HR and legal