Executive Assistant to C-Suite Leaders | Calendar & Ops

Guardian Protection Products; Maple Shade Township (NJ); On-site; USD 40,000 - 53,000; Full time

Job summary

RPM Performance Coatings in Maple Shade, NJ seeks an experienced Executive Assistant to support the executive leadership team with discretion and precision. The role requires outstanding organization and the ability to juggle competing priorities in a fast-paced environment.

You will manage calendars, coordinate travel, prepare communications, assist with budgets and HR records, and handle confidential information with professionalism.

Qualifications

• Associates degree required; 3–5 years in administrative or executive support.
• Experience supporting senior executives or C‑level leaders preferred.
• Advanced proficiency in MS Office and calendar management.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex calendars for executive leaders, including meetings and travel.
• Coordinate meetings, conferences and events; prepare agendas and materials.
• Screen and prioritize communications; respond or route as appropriate.
• Prepare executive expense reports and assist with budgeting deadlines.
• Maintain filing systems and ensure access to critical documents.
• Assist with HR databases and personnel records; ensure confidentiality.
• Track and organize legal invoices; coordinate with internal/legal teams.

Skills

Calendar management

Executive support

MS Office proficiency

Communication skills

Confidential information handling

Education

Associates degree

Tools

Teams

Concur

Oracle

Job description

RPM Performance Coatings in Maple Shade, NJ seeks an experienced Executive Assistant to support the executive leadership team with discretion and precision. The role requires outstanding organization and the ability to juggle competing priorities in a fast-paced environment.

You will manage calendars, coordinate travel, prepare communications, assist with budgets and HR records, and handle confidential information with professionalism.