CEO Executive Assistant — Onsite Strategic Partner

Gilder Search Group; Hayward (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Gilder Search Group in Hayward, CA seeks an experienced Senior Executive Assistant onsite to partner with the CEO, manage complex calendars, travel, and communications, while safeguarding confidential information.

The role involves coordinating executive support, board materials, and cross-functional collaboration in a fast-paced, high-growth environment within the semiconductor/tech/industrial sectors.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 7+ years of experience supporting senior executives, including C-suite.
• Experience managing complex executive calendars and international travel.
• Background supporting executives within a global or large corporate environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft Office, Outlook, Teams, PowerPoint, SharePoint.

Responsibilities

• Manage CEO's complex calendar and travel arrangements.
• Screen communications, prepare briefing materials, and coordinate meetings.
• Coordinate executive visits, board materials, and VIP engagements.
• Prepare expense reports and maintain confidential records.
• Draft executive correspondence and presentations.
• Organize board meetings and distribution of materials.
• Maintain organized executive files and professional documentation.

Skills

Executive calendar management

Travel coordination

Communications

Discretion and professionalism

Problem solving

Prioritization

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Teams

PowerPoint

SharePoint

Job description

Gilder Search Group in Hayward, CA seeks an experienced Senior Executive Assistant onsite to partner with the CEO, manage complex calendars, travel, and communications, while safeguarding confidential information.

The role involves coordinating executive support, board materials, and cross-functional collaboration in a fast-paced, high-growth environment within the semiconductor/tech/industrial sectors.