Strategic Executive Assistant to C‑Suite (Temp, 6–8wks)

Gigamon; Santa Clara (CA); On-site; USD 143,270,000 - 171,924,000; Full time

Job summary

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA, to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage calendars, travel, meetings, events, and executive projects, ensuring smooth day-to-day operations.

The contract is six to eight weeks, with a focus on discretion and proactive problem-solving. Responsibilities include preparing materials for meetings, documenting decisions, handling expense reports, maintaining org charts, and coordinating

Qualifications

• Demonstrated advanced experience supporting senior executives in a fast-paced environment.
• Ability to manage multiple priorities and complex schedules with precision.
• Experience managing HR-related processes and maintaining confidential information.

Responsibilities

• Provide comprehensive administrative support to multiple senior executives.
• Plan, organize, and execute executive projects and events, including all-hands meetings and office moves.
• Prepare and collect materials for presentations and minutes; document decisions and actions.
• Manage and reconcile expense reports and purchase requisitions per policy.
• Maintain organization charts, staffing information, and contact matrices.
• Coordinate vendor and customer review meetings; ensure policy adherence.
• Provide backup support to other executive assistants as needed.
• Oversee general office operations, including supplies and equipment.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Microsoft Office

HR processes

Confidential information handling

SharePoint

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Gigamon is seeking a temporary Executive Assistant in Santa Clara, CA, to support the CEO, CFO, Chief People Officer, and Chief of Staff. You will manage calendars, travel, meetings, events, and executive projects, ensuring smooth day-to-day operations.

The contract is six to eight weeks, with a focus on discretion and proactive problem-solving. Responsibilities include preparing materials for meetings, documenting decisions, handling expense reports, maintaining org charts, and coordinating