Strategic Executive Assistant – Tech Operations

Madrigal Pharmaceuticals; Waltham (MA); On-site; USD 104,000 - 127,000; Full time

Benefits offered by this job

Base salary

Equity

Comprehensive benefits

Mental health benefits

Job summary

Madrigal Pharmaceuticals, based in Waltham, MA, is seeking an Executive Administrative Assistant to provide strategic administrative support to the Executive Vice President, Technical Operations and the leadership team. This role requires executive presence, discretion, and the ability to manage shifting priorities in a fast-paced biotech environment.

The position is based in the Waltham, MA office and requires onsite presence at least three days per week.

Qualifications

• 10+ years of progressive administrative experience, including direct support of C-level executives.
• Ability to manage complex schedules, shifting priorities, and high-visibility work.
• Strong judgment, executive presence, and stakeholder management skills.
• Highly organized, proactive, and solutions-oriented.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Strategically maintain complex calendars and schedules for executive leadership.
• Proactively anticipate conflicts, coordinate travel, and protect executive focus.
• Serve as primary liaison between executives and internal/external stakeholders.
• Coordinate and monitor end-to-end executive travel and itineraries.
• Develop detailed travel itineraries and contingency plans.
• Manage and reconcile executive expenses with accuracy and compliance.
• Coordinate leadership team meetings, agendas, and follow-up on actions.
• Provide high-level administrative and operational support to leadership.
• Develop and maintain efficient systems for information, documents, and workflows.
• Lead or support cross-functional projects and initiatives.
• Mentor and support the broader administrative staff.
• Handle sensitive information with the highest level of confidentiality.

Skills

Executive presence

Stakeholder management

Calendar management

Problem solving

Organizational agility

Discretion and confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

PowerPoint

Word

Excel

Teams

SharePoint

Job description

Madrigal Pharmaceuticals, based in Waltham, MA, is seeking an Executive Administrative Assistant to provide strategic administrative support to the Executive Vice President, Technical Operations and the leadership team. This role requires executive presence, discretion, and the ability to manage shifting priorities in a fast-paced biotech environment.

The position is based in the Waltham, MA office and requires onsite presence at least three days per week.