Executive Assistant, Technical Operations

Madrigalpharma; Waltham (MA); On-site; USD 104,000 - 127,000; Full time

Benefits offered by this job

Equity

Flexible paid time off

Comprehensive benefits

Retirement plan with 401(k)

Job summary

Madrigal is seeking an Executive Administrative Assistant to provide high-level, strategic support to the Executive Vice President, Technical Operations, and the Technical Operations leadership team. This role demands discretion, executive presence, and the ability to anticipate needs in a fast-paced biotech environment.

The ideal candidate will have 10+ years of progressive administrative experience, including direct support of C-level executives, and will expertly manage complex calendars,

Qualifications

• 10+ years of progressive administrative experience, including direct support of C-level executives.
• Ability to manage complex schedules and high-visibility work with discretion.
• Strong judgment, executive presence, and stakeholder management skills.
• Highly organized, proactive, and solutions-oriented.

Responsibilities

• Strategically manage executive calendars and priorities for the Executive Vice President, Technical Operations and leadership team.
• Serve as primary liaison between executives and internal/external stakeholders with professionalism and discretion.
• Coordinate and monitor end-to-end travel and expenses, ensuring compliance with company policies.
• Provide high-level administrative and operational support to leadership, including meeting coordination and action follow-ups.
• Lead or support cross-functional projects and mentor the broader administrative staff.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

C-level support

Confidentiality

Office suite

Education

Bachelor’s degree

Job description

## Executive Assistant, Technical OperationsApplylocations: MA - Waltham - Officetime type: Full timeposted on: Posted 2 Days Agojob requisition id: JR\_000784Madrigal is a biopharmaceutical company focused on delivering novel therapeutics for metabolic dysfunction-associated steatohepatitis (MASH), a serious liver disease that can progress to cirrhosis, liver failure, need for liver transplantation and premature mortality. Every member of our Madrigal team is connected by our shared purpose: leading the fight against MASH. Madrigal’s medication, Rezdiffra (resmetirom), is a once-daily, oral, liver-directed THR-β agonist designed to target key underlying causes of MASH. Rezdiffra is the first and only medication approved by both the FDA and European Commission for the treatment of MASH with moderate to advanced fibrosis (F2 to F3). An ongoing Phase 3 outcomes trial is evaluating Rezdiffra for the treatment of compensated MASH cirrhosis (F4c). Our success is driven by our people. We are building a dynamic, inclusive, and high-performing culture that values scientific excellence, operational rigor, and collaboration. To support our continued growth, we are strengthening our workforce strategy to ensure we have the right talent, at the right time, in the right way.The **Executive Administrative Assistant** provides high-level, strategic administrative and operational support to the Executive Vice President, Technical Operations and the Technical Operations leadership team. This role serves as a trusted partner to their executive leaders, ensuring seamless operational execution, proactive prioritization, and exceptional coordination across Quality, Supply Chain and CMC, and cross collaboration with all other departments.This is a highly visible role requiring executive presence, sound judgment, discretion, and the ability to anticipate needs in a fast-paced, growth-oriented biotech environment. The ideal candidate operates with a strategic mindset, demonstrates exceptional organizational agility, and thrives in managing complex, shifting priorities while maintaining absolute confidentiality. This role is empowered to act as an extension of executive leadership, representing their interests and making informed decisions on their behalf as appropriate.This position is based in the Waltham, MA office, requiring onsite presence at least three days per week.**Key Responsibilities:****Executive Calendar, Time & Priority Management*** Strategically maintain complex calendars and schedules for executive leadership* Proactively anticipate conflicts, recommend tradeoffs, and protect executive focus**Executive Partnership & Stakeholder Liaison*** Serve as a primary liaison between executives and internal/external stakeholders* Represent executive leadership with professionalism, discretion, and sound judgment**Travel, Expense & Administrative Operations*** Coordinate and proactively monitor end-to-end executive travel, providing real-time support to resolve delays, disruptions, or logistical challenges while minimizing impact to executive schedules* Develop detailed travel itineraries and contingency plans aligned with executive priorities and business needs* Manage and reconcile executive expenses with accuracy, timeliness, and adherence to company policies and compliance requirements**Leadership Team Enablement & Operational Execution*** Coordinate leadership team meetings, agendas, and follow‐up on key actions and deliverables* Provide high‐level administrative and operational support critical to leadership effectiveness* Develop and maintain efficient systems for information, documents, and workflows**Cross‐Functional Leadership, Projects & Mentorship*** Lead or support cross‐functional projects and operational initiatives* Partner with and support the broader administrative team to ensure continuity and coverage* Serve as a mentor and informal leader to the broader administrative staff**Confidentiality, Judgment & Professionalism*** Handle sensitive information with the highest level of confidentiality and professionalism**Travel Requirement*** Some travel is required for team offsite meetings, to the Conshohocken PA office, and potentially other meetings such as Executive Leadership Team offsites, Board of Directors meetings, etc.**Required Qualifications:*** 10+ years of progressive administrative experience, including direct support of C-level executives* Proven ability to manage complex schedules, shifting priorities, and high‐visibility work* Strong judgment, executive presence, and stakeholder management skills* Highly organized, proactive, and solutions‐oriented* Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams, SharePoint)**Desired Qualifications:*** Bachelor’s degree preferred* Prior experience in a biotech, pharmaceutical, and/or publicly traded company strongly preferred* Experience supporting finance, business development, or other corporate leadership functionsMadrigal’s Total Rewards strategy is based on a biotech industry peer group comparator and is inclusive of base pay, bonus and equity. Our equity offers meaningful opportunity allowing our employees to share in the success they help create. By aligning individual and company performance, we empower employees to think like owners, giving them a stake in the organization.All employees receive equity, which we believe reinforces our ownership culture. Base salary is determined by several factors including the candidate’s qualifications, skills, education, experience, business needs and market demands. As of the date of this posting, a good faith estimate of the current pay scale for this position, applicable to all candidates, is $104,000 - $127,000 per year. We comply with all applicable minimum wage laws.All full-time employees receive equity, which reinforces our ownership culture and offers meaningful opportunity for our employees to share in the success they help create. By aligning individual and company performance, we empower employees to think like owners, giving them a stake in the organization. Full-time employees are also eligible for comprehensive benefits, including flexible paid time off, medical, dental, vision and life/disability insurance, and 401(k) offerings (i.e., traditional, Roth, and employer match) in accordance with applicable plans. We also offer additional voluntary benefits like supplemental life insurance, legal services, and other offerings. In addition, we offer mental health benefits through our Employee Assistance Program for employees and their family. The company also provides other benefits in accordance with applicable federal, state, and local laws. We are committed to providing reasonable accommodations for individuals with disabilities throughout the hiring process. If you need assistance, please contact [e-mail]. Madrigal is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex gender identity, sexual orientation, national origin, age, disability, protected veteran or disabled status, or other characteristic protected by applicable federal, state, or local law. Unsolicited resumes from agencies should not be forwarded to Madrigal. Madrigal will not be responsible for any fees arising from the use of resumes through this source. Madrigal will only pay a fee to agencies if a formal agreement between Madrigal and the agency has been established. Applications are being accepted on an ongoing basis and can be submitted through our Madrigal Careers site.