Executive Administrative Assistant

MDW Associates; Quantico (VA); Hybrid; USD 52,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life insurance

Disability (LTD/STD)

401(k) retirement

Flexible leave policy

Job summary

MDW Associates seeks an Executive Administrative Assistant to provide high-quality executive and office-management support to a complex Department of War organization. The role involves organizing leadership priorities, managing communications, and keeping meetings and office operations running smoothly, with periodic on-site support in Quantico, VA.

The successful candidate will support a federal organization focused on personnel security, mission assurance, and protection of sensitive

Qualifications

• High school diploma or equivalent with 3+ years in executive/office-management support.
• Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent organization, written communication, customer service, and ability to manage competing deadlines with discretion.

Responsibilities

• Manage executive calendars, appointments, and meetings; prepare agendas, summaries, and action items.
• Draft, edit, route, and maintain correspondence, memos, and reports.
• Coordinate virtual and in-person meetings and events; capture minutes and coordinate follow-ups.

Skills

Outlook

Word

PowerPoint

Excel

Organizational skills

Written communication

Customer service

Education

High school diploma or equivalent and 3+ years experience

Tools

Microsoft Teams

SharePoint

ServiceNow

CATMS

Job description

MDW Associates is seeking Executive Administrative Assistants to provide high-quality executive and office-management support to a complex Department of War organization. The successful candidate will organize leadership priorities, manage communications and taskers, and keep meetings, actions, and office operations moving efficiently.

This role supports a federal organization responsible for personnel security, mission assurance, and protection of sensitive work environments.

This position is remote eligible; periodic on-site support in Quantico, Virginia may be required based on mission needs.

The Executive Administrative Assistant may perform a combination of some or all of the following duties:

• Manage executive calendars, schedule appointments and meetings, resolve conflicts, and prepare daily agendas, meeting summaries, and action items.
• Draft, edit, route, and maintain correspondence, memoranda, reports, briefings, and recurring templates.
• Coordinate virtual and in-person meetings, leadership forums, workshops, training sessions, and other events; capture minutes and track follow-up actions.
• Maintain shared mailboxes, electronic and physical records, organization charts, rosters, and task-management data.
• Collect and consolidate data for leadership taskers; prepare status reports and presentation-ready charts or visuals.
• Support onboarding, in- and out-processing, visitor coordination, and administrative requests through designated systems.

Required Experience/Skills:

• Demonstrated command of Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organization, written communication, customer service, and follow-through skills; able to manage competing deadlines with discretion.
• This position requires U.S. citizenship in accordance with applicable government contract requirements

Preferred Experience/Skills:

• Experience supporting senior leaders in a federal or Department of Defense environment.
• Experience with task-management, records-management, and collaboration platforms such as Microsoft Teams, SharePoint, ServiceNow, or CATMS.

Education Requirement(s):

• High school diploma or equivalent and 3+ years of progressively responsible executive, administrative, or office-management support experience.

Security Requirement(s):

• Candidates for this position must have an Active US Security Clearance (Secret).

Company Description

Incorporated in 2012, MDW is a small business headquartered in McLean, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.