Senior Executive Assistant for Federal Operations (Remote)

MDW Associates; United States; Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health

Dental

Vision

Group Life Insurance/Disability

Retirement/401(k)

Flexible Leave Policy

Job summary

MDW Associates is seeking an Executive Administrative Assistant to provide high-quality executive support to a Department of War organization. The role includes organizing leadership priorities, managing communications, and keeping meetings and office operations moving efficiently.

The position is remote eligible with periodic on-site support in Quantico, VA, and requires U.S. citizenship and an Active Secret security clearance.

Qualifications

• High school diploma or equivalent and 3+ years of progressively responsible executive, administrative, or office-management support experience.
• Active US Security Clearance (Secret).
• Demonstrated command of Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organization, written communication, customer service, and follow-through skills; able to manage competing deadlines with discretion.

Responsibilities

• Manage executive calendars, schedule appointments and meetings, resolve conflicts, and prepare daily agendas, meeting summaries, and action items.
• Draft, edit, route, and maintain correspondence, memoranda, reports, briefings, and recurring templates.
• Coordinate virtual and in-person meetings, leadership forums, workshops, training sessions, and other events; capture minutes and track follow-up actions.
• Maintain shared mailboxes, electronic and physical records, organization charts, rosters, and task-management data.
• Collect and consolidate data for leadership taskers; prepare status reports and presentation-ready charts or visuals.
• Support onboarding, in- and out-processing, visitor coordination, and administrative requests through designated systems.

Skills

Microsoft Office

Outlook

Word

PowerPoint

Excel

Organization

Written communication

Customer service

Follow-through

U.S. citizenship

Education

High school diploma or equivalent

Tools

Microsoft Teams

SharePoint

ServiceNow

CATMS

Job description

MDW Associates is seeking an Executive Administrative Assistant to provide high-quality executive support to a Department of War organization. The role includes organizing leadership priorities, managing communications, and keeping meetings and office operations moving efficiently.

The position is remote eligible with periodic on-site support in Quantico, VA, and requires U.S. citizenship and an Active Secret security clearance.