Strategic Executive Assistant & Recruiting Coordinator

West Coast University, Inc.; Irvine (CA); On-site; USD 88,000 - 128,000; Full time

Job summary

West Coast University seeks an Executive Assistant & Executive Recruiting Coordinator to provide high-level administrative support to the Chief People Officer and senior leaders. You will manage calendars, prepare materials, and handle confidential information with discretion.

In addition, you will own executive recruitment operations, coordinate interviews and onboarding, and collaborate across HR, finance, and legal partners to ensure a smooth candidate experience and alignment with our

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• CAP designation preferred.

Responsibilities

• Manage complex calendars and travel for executives.
• Prepare polished documents and presentations for executive review.
• Maintain confidentiality and gatekeeper for executive time.
• Oversee recruitment logistics, interviews, offers, and onboarding.
• Collaborate with HR, finance, and legal to support executive processes.

Skills

Executive support

Calendar management

Confidential information handling

Microsoft Office proficiency

Executive communication

Education

Bachelor's degree

CAP designation

Tools

MS Office

Job description

West Coast University seeks an Executive Assistant & Executive Recruiting Coordinator to provide high-level administrative support to the Chief People Officer and senior leaders. You will manage calendars, prepare materials, and handle confidential information with discretion.

In addition, you will own executive recruitment operations, coordinate interviews and onboarding, and collaborate across HR, finance, and legal partners to ensure a smooth candidate experience and alignment with our