Entry-Level HR & Operations Coordinator

Academics West, LLC; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Great place to work

401(k)

Dental insurance

Health insurance

Paid time off

Parental leave

Job summary

Academics West is seeking an entry-level Human Resources & Operations Assistant to support recruitment, HR administration, and day-to-day office operations. You will handle personnel records, onboarding tasks, and basic budgeting activities in a cooperative school setting.

Start date is immediate; the ideal candidate is organized, discreet, and comfortable collaborating with educators and students within a dynamic K–12 environment. Training will be provided.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• Prior experience supporting human resources functions; experience with recruitment or talent acquisition is strongly preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively, build positive working relationships, and contribute as part of a team.
• Enthusiasm for working among students and educators in a vibrant school environment is preferred but not required.

Responsibilities

• Coordinate the staff recruitment process, including posting openings, screening applications, scheduling interviews, communicating with candidates, and supporting onboarding activities.
• Provide day-to-day human resources administrative support, including maintaining accurate personnel records, preparing routine documentation, and handling sensitive information with discretion.
• Deliver general office and administrative support to help ensure efficient daily operations, including answering phones, providing front-desk coverage, managing correspondence, filing, scheduling, and coordinating shared resources.
• Manage office inventory and supplies by monitoring stock levels, placing orders, maintaining organized records, and identifying cost-effective purchasing options.
• Review budget activity for accuracy, reconcile expenses against approved budgets, and flag discrepancies or emerging concerns for follow-up.
• Collaborate with the bookkeeper to maintain current budget records, organize supporting documentation, and assist with routine financial reporting and expense tracking.
• Support special projects and other operational priorities as assigned.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal comms

Discretion with sensitive information

Team collaboration

Education

Bachelor’s degree in human resources, business administration, or related field

Job description

Academics West is seeking an entry-level Human Resources & Operations Assistant to support recruitment, HR administration, and day-to-day office operations. You will handle personnel records, onboarding tasks, and basic budgeting activities in a cooperative school setting.

Start date is immediate; the ideal candidate is organized, discreet, and comfortable collaborating with educators and students within a dynamic K–12 environment. Training will be provided.