Finance Operations Coordinator - Strategic Admin & Projects

Bloomberg IP Holdings LLC.; New York (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Healthcare coverage

Dental & Vision

Retirement plan with company match

Wellness programs

Commuter perks

Job summary

Bloomberg Philanthropies in New York seeks a Finance Operations Coordinator to support the Director of Finance and serve as a liaison across leadership teams in a fast-paced, high-visibility environment.

The ideal candidate is polished, detail-oriented, and can manage multiple projects with strong MS Office, Adobe Acrobat, and Asana skills, while protecting confidential information. Bloomberg offers comprehensive healthcare, retirement plans, wellness programs, and commuter perks.

Qualifications

• 6+ of professional experience in a detail-oriented role, ideally with responsibilities spanning administrative support, operations, and project management
• Previous experience working in a professional services firm preferred
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level clients and colleagues, both verbally and in writing
• Ability and desire to build and maintain strong relationships with team and applicable internal/external clients
• Resourceful, motivated, efficient, and detail-oriented
• Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
• Resourceful, pro-active, efficient, and customer services oriented
• Ability to work independently
• Strong analytical skills and ability to leverage emerging technologies to optimize operations
• Ability to protect confidential and proprietary information
• Proficiency with MS Office Suite (including Word, Excel, Outlook, etc.), Adobe Acrobat, and Asana

Responsibilities

• Provide high-level administrative and operational support to the Director of Finance
• Partner closely with the Finance Team to ensure seamless execution of scheduling, meetings, and deliverables
• Partner with leadership to implement processes and streamline workflows
• Prepare meeting materials and agendas with precision and professionalism
• Project manage and help with extensive internal projects, collaborating directly with the Finance Team to accommodate needs
• Maintain strong relationships with internal stakeholders, including Grants, Legal, and Operations - act as a liaison to facilitate work and accomplish objectives
• Anticipate logistical and administrative needs, proactively resolving issues before escalation
• Prepare and process expense reports, maintain records, and assist with reconciliation and approvals

Skills

Detail-oriented

Administrative support

Project management

Communication skills

Relationship building

Independent work

Multitasking

Tech-savvy

Tools

MS Office

Adobe Acrobat

Asana

Job description

Bloomberg Philanthropies in New York seeks a Finance Operations Coordinator to support the Director of Finance and serve as a liaison across leadership teams in a fast-paced, high-visibility environment.

The ideal candidate is polished, detail-oriented, and can manage multiple projects with strong MS Office, Adobe Acrobat, and Asana skills, while protecting confidential information. Bloomberg offers comprehensive healthcare, retirement plans, wellness programs, and commuter perks.