Executive Finance & Operations Coordinator

Bloomberg Philanthropies; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Healthcare coverage and wellness

Retirement plan with company match

Wellness programs

Commuter savings

Job summary

Bloomberg Philanthropies in New York, NY invites a Finance Operations Coordinator to support the Director of Finance and senior leadership. You will coordinate schedules, prepare materials, and help manage internal projects in a fast-paced, high-visibility setting.

The role requires a Bachelor’s degree, 6+ years in detail-oriented admin/ops, strong communication, and proficiency with MS Office, Acrobat, and Asana.

Qualifications

• 6+ years of professional experience in a detail-oriented administrative/operational role.
• Bachelor’s degree required.
• Experience in a professional services firm preferred.
• Outstanding interpersonal and communication skills with senior level clients.
• Ability to manage multiple projects with sound judgment.
• Confidentiality and discretion with sensitive information.

Responsibilities

• Provide high-level administrative and operational support to the Director of Finance.
• Partner with the Finance Team to schedule meetings and deliverables.
• Improve processes and streamline workflows with leadership.
• Prepare meeting materials and agendas with precision.
• Project manage internal initiatives in partnership with the Finance Team.
• Maintain relationships with Grants, Legal, and Operations to enable objectives.
• Anticipate needs and resolve issues proactively.
• Prepare and process expense reports and assist with reconciliations.

Skills

Detail-oriented

Communication skills

Project coordination

Independent working

Analytical skills

Education

Bachelor’s degree

Tools

MS Office Suite

Adobe Acrobat

Asana

Excel

Outlook

Job description

Bloomberg Philanthropies in New York, NY invites a Finance Operations Coordinator to support the Director of Finance and senior leadership. You will coordinate schedules, prepare materials, and help manage internal projects in a fast-paced, high-visibility setting.

The role requires a Bachelor’s degree, 6+ years in detail-oriented admin/ops, strong communication, and proficiency with MS Office, Acrobat, and Asana.