Strategic Executive Assistant & Project Coordinator

Creative Solutions Services, LLC; Wilmington (DE); On-site; USD 60,000 - 90,000; Full time

Job summary

Kaztronix is seeking an experienced Executive Assistant to support the Group Vice President and the Medical Affairs leadership in Wilmington, Delaware. You will manage calendars, meetings, travel, and expenses, while coordinating budgets and ensuring smooth communications across departments.

Ideal candidates have 5+ years in multinational settings, strong discretion, and excellent organizational skills, with proficiency in Office applications and Outlook.

Qualifications

• BA or equal by experience.
• 5+ years in a multinational company in a similar role or supporting senior management.
• Excellent organization, problem solving, deadlines, communication and discretion.
• Proficiency with Office software (Excel, Word, PowerPoint) and Outlook.

Responsibilities

• Provide EA support for the GVP, Head of Medical Affairs, and senior leaders.
• Manage calendars, meeting preferences and email.
• Coordinate and arrange team meetings and video conferences (agenda, timing, attendees, notes).
• Organize business travel and expense reports.
• Support budget planning, tracking and adjustments with the team.

Skills

Organization

Communication

Discretion

Office suite

Outlook

Education

Bachelor's degree or equivalent by experience

Tools

Excel

Word

PowerPoint

Outlook

Job description

Kaztronix is seeking an experienced Executive Assistant to support the Group Vice President and the Medical Affairs leadership in Wilmington, Delaware. You will manage calendars, meetings, travel, and expenses, while coordinating budgets and ensuring smooth communications across departments.

Ideal candidates have 5+ years in multinational settings, strong discretion, and excellent organizational skills, with proficiency in Office applications and Outlook.