Strategic Executive Assistant to C-Suite

Azend Pharma; SOUTH PLAINFIELD (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Azend Pharma is seeking an Executive Secretary to provide high-level administrative support to our C-suite. The role emphasizes discretion, organization, and proactive problem-solving in a fast-paced environment.

The ideal candidate will have 2–5 years of experience supporting executives, strong MS Office skills, and the ability to manage complex calendars and travel arrangements. A Bachelor’s degree is preferred but not mandatory with relevant experience.

Qualifications

• Bachelor’s degree preferred but not mandatory with relevant experience.
• 2–5 years of experience as an Executive Secretary or in a similar role supporting C‑suite executives.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Act as the primary point of contact between executives and internal/external stakeholders.
• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality.
• Anticipate executives' needs and proactively provide solutions.
• Coordinate and organise executive events, meetings, and agendas.
• Handle confidential information with utmost discretion and professionalism.
• Ensure timely follow‑up on action items and assist in prioritising workload.
• Support special projects and initiatives as required.

Skills

Organizational skills

Time-management

Communication

Interpersonal skills

Emotional intelligence

Independent work

Proactive mindset

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Scheduling software

Job description

Azend Pharma is seeking an Executive Secretary to provide high-level administrative support to our C-suite. The role emphasizes discretion, organization, and proactive problem-solving in a fast-paced environment.

The ideal candidate will have 2–5 years of experience supporting executives, strong MS Office skills, and the ability to manage complex calendars and travel arrangements. A Bachelor’s degree is preferred but not mandatory with relevant experience.