Strategic Executive Assistant & Project Coordinator

Family & Children's Services Career Center; Tulsa (OK); On-site; USD 50,000 - 80,000; Full time

Job summary

Family & Children's Services Career Center in Tulsa, OK seeks an Executive Assistant to provide high-level administrative and project coordination support to our executive team. The role requires managing complex calendars, arranging travel, preparing reports, and coordinating cross-functional initiatives while maintaining confidentiality and professional standards.

Ideal candidates bring 5+ years of executive support, strong communication, and mastery of Microsoft 365 tools to drive

Qualifications

• Minimum of 5 years of executive administrative support experience required.
• Experience coordinating projects, initiatives, or organizational programs preferred.
• Experience supporting executive leadership in healthcare, nonprofit, government, or corporate environments preferred.
• Demonstrated experience working with multiple stakeholders and competing priorities.

Responsibilities

• Manage complex executive calendars, priorities, and scheduling conflicts.
• Coordinate executive travel arrangements and prepare detailed itineraries.
• Prepare executive reports, presentations, briefing materials, and leadership communications.
• Coordinate meetings, including agenda preparation, meeting materials, note-taking, and action item tracking.
• Manage executive communications, including email prioritization, correspondence drafting, and follow-up activities.
• Serve as a liaison between executive leadership, internal departments, board members, community partners, and external stakeholders.
• Maintain strict confidentiality of sensitive organizational, personnel, and strategic information.
• Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Communication

Confidentiality

Meeting facilitation

Reporting

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration, Healthcare Administration, Communications, Project Management, Public Administration, or related field preferred

Tools

Microsoft 365 Suite

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Planner

Asana

Smartsheet

Monday.com

Job description

Family & Children's Services Career Center in Tulsa, OK seeks an Executive Assistant to provide high-level administrative and project coordination support to our executive team. The role requires managing complex calendars, arranging travel, preparing reports, and coordinating cross-functional initiatives while maintaining confidentiality and professional standards.

Ideal candidates bring 5+ years of executive support, strong communication, and mastery of Microsoft 365 tools to drive