Administration - Executive Administrative Assistant 120-1001

CommunityCare, Inc.; Tulsa, Northern (OK, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

CommunityCare, Inc. is seeking a competent Executive Assistant to support the top executives with scheduling, travel arrangements, meeting prep, and project support in Tulsa, OK.

The role requires strong Microsoft Office skills, especially Word, and the ability to manage confidential files with discretion. Requirements include a High School diploma (college degree preferred) and at least five years in clerical/office administration, including experience serving executives.

Qualifications

• High School diploma required; college degree or equivalent experience preferred.
• Minimum five years related clerical/office administration experience with at least 4 years for Executive Level Officer preferred.
• Excellent oral and written communication skills; ability to maintain confidentiality.

Responsibilities

• Schedules and coordinates meetings for Executive Level Officers.
• Transcribes correspondence, reports, minutes, and presentations using Word and graphics software.
• Maintains confidential information and reports for management review; screens calls and coordinates travel arrangements.
• Performs general office duties, assists committees, and supports department operations.

Skills

PC proficiency

Microsoft Office (Word)

communication skills

relationship building

English fluency

Education

High School diploma

College degree or equivalent experience

Job description

Tulsa, OK, USA

Job Description

Posted Wednesday, August 19, 2026 at 6:00 AM

JOB SUMMARY:

Responsible for providing assistance to Executive Level Officer(s) on all scheduling, travel arrangements, meeting preparation, report compilations and special projects. Provides administrative support including all private correspondence and maintaining confidential files and records for Executive Level Officer(s).

KEY RESPONSIBILITIES:

• Schedules, coordinates and organizes various meetings for Executive Level Officer(s).
• Transcribes and prepares correspondence, memorandums, reports, meeting minutes and audiovisual presentations using Microsoft Word, and graphics software/equipment.
• Organizes, compiles, distributes, and maintains various types of confidential information, materials, and reports required for management review.
• Receives, screens and telephone calls contact for Executive Level Officer(s) as necessary.
• Coordinates all travel arrangements for company personnel.
• Performs other duties including maintaining department office supplies; training, relief for main switchboard; assisting various committees in planning and organizing employee activities; and maintaining and distributing materials.
• Communication and interpersonal skills need to represent CommunityCare's brand and image.
• Performs other duties as required.

QUALIFICATIONS:

• Proficiency in the use of personal computers, Microsoft Office, especially Word, graphics and scheduling software.
• Must have excellent oral and written communication skills including ability to keep accurate minutes of meetings.
• Ability to establish and maintain effective working relationship with individuals at all levels of the company, including outside executives or disgruntled customers.
• Successful completion of Health Care Sanctions background check.
• Successful completion of Department of Insurance background check.
• Ability to converse and write fluently in English.

EDUCATION/EXPERIENCE:

• High School diploma required. College degree or equivalent experience preferred.
• Minimum five years related clerical/office administration experience with at least 4 years working for Executive Level Officer individual preferred.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to interact with multiple levels of management with professionalism and discretion while maintaining confidentiality.

CommunityCare is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin