Strategic Executive Assistant & Project Coordinator

Talentify; Stamford (CT); On-site; USD 34,000 - 48,000; Full time

Job summary

Talentify in Stamford, CT is seeking an Executive Admin Assistant to support five executives with calendar management, travel planning, and project coordination for a 4+ month engagement. The role requires exceptional written and verbal communication, strong organizational skills, and proficiency in Microsoft Office.

You will prepare reports, coordinate with internal/external partners, and handle confidential information with discretion.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2–3 years of project or program management experience.
• 2–3 years of administrative or executive support experience.

Responsibilities

• Manage and coordinate calendars, schedules, meetings, travel for five executives.
• Coordinate with stakeholders to organize major projects and initiatives.
• Handle multiple projects with deadlines and deliverables.
• Support events planning, including logistics and staffing.
• Prepare complex documents and presentations using MS Office.
• Track progress, prepare updates, and assist with reporting outcomes.
• Coordinate procurement and ordering of supplies and services.
• Prepare executives for business travel and speaking engagements.
• Assist with executive communications and confidential information.

Skills

Excellent communication

Organizational skills

Project management

Priority management

Discretion with confidential info

Independent work

Analytical skills

MS Office proficiency

Presentation & writing

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Talentify in Stamford, CT is seeking an Executive Admin Assistant to support five executives with calendar management, travel planning, and project coordination for a 4+ month engagement. The role requires exceptional written and verbal communication, strong organizational skills, and proficiency in Microsoft Office.

You will prepare reports, coordinate with internal/external partners, and handle confidential information with discretion.