Strategic Executive Assistant & Project Coordinator

DTI (Diversified Technology Inc.); Merrillville (IN); Presencial; USD 50 000 - 80 000; Tempo integral

Resumo da oferta

DTI (Diversified Technology, Inc.) seeks an Executive Assistant to support the leadership in calendar management, travel coordination, budget tracking, and confidential communications. The role requires strong organization, discretion, and professional MS Office skills.

Responsibilities include meeting preparation, reporting, and collaboration with teams to ensure projects stay on track and deadlines are met. This is a hands-on, fast-paced administrative role in the Chicago Loop area.

Qualificações

• High school diploma or equivalent.
• Bachelor’s degree preferred.

Responsabilidades

• Manage the executive's daily schedule, appointments, meetings, projects, and priorities.
• Schedule meetings and travel arrangements, prioritize appointments, and communicate relevant details to participants.
• Balance competing priorities, manage workflows, and ensure critical projects and deadlines are met.
• Gather and organize the necessary documents, materials, and information for meetings.
• Maintain budget records, monitor expenditures, and report budget status.
• Process executive expense reports according to company guidelines and ensure timely payment.
• Prepare information for presentations, projects, and strategic planning.
• Handle phone calls, emails, and confidential inquiries with discretion.
• Provide backup support to colleagues and contribute to team goals.
• Develop and maintain efficient administrative procedures and filing systems.
• Create reports, spreadsheets, and graphs from collected data.

Conhecimentos

Organization

Time management

Communication

Interpersonal skills

Confidentiality

Professional demeanor

Project management

Calendar management

Formação académica

High school diploma or equivalent

Bachelor’s degree (preferred)

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

DTI (Diversified Technology, Inc.) seeks an Executive Assistant to support the leadership in calendar management, travel coordination, budget tracking, and confidential communications. The role requires strong organization, discretion, and professional MS Office skills.

Responsibilities include meeting preparation, reporting, and collaboration with teams to ensure projects stay on track and deadlines are met. This is a hands-on, fast-paced administrative role in the Chicago Loop area.