Strategic Executive Assistant | Calendar, Travel & Projects

Quad; Illinois; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

401(k) retirement savings

Paid time off

Job summary

Quad is seeking an experienced Executive Assistant to provide comprehensive administrative support to multiple executives within the Illinois-based organization. This role ensures smooth operation of executive offices and effective cross-department communication.

Responsibilities include calendar management, travel planning, expense reporting, and preparing presentations. Candidates should have 5+ years of executive support, strong communication, and discretion with sensitive information.

Qualifications

• Bachelor's degree in business administration, office management, marketing, or a related field.
• Minimum of 5 years of executive administrative support experience.
• Strong communication and calendar management skills.
• Proficient in Microsoft Office and ability to handle sensitive information.

Responsibilities

• Coordinate executives' calendars, meetings, and travel plans.
• Serve as liaison between executives, clients, and stakeholders.
• Prepare materials for meetings, including agendas and minutes.
• Arrange travel itineraries and lodging for executives.
• Process and monitor expense reports.
• Manage confidential files and support reports and presentations.
• Support cross-functional, executive-led projects and status updates.

Skills

Attention to detail

Written and verbal communication

Customer service

Calendar management

Discretion with sensitive info

Education

Bachelor's degree in business administration, office management, marketing, or a related field

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Concur travel

IT request system

P.O. system

Job description

Quad is seeking an experienced Executive Assistant to provide comprehensive administrative support to multiple executives within the Illinois-based organization. This role ensures smooth operation of executive offices and effective cross-department communication.

Responsibilities include calendar management, travel planning, expense reporting, and preparing presentations. Candidates should have 5+ years of executive support, strong communication, and discretion with sensitive information.