Executive Assistant at Lobbying Firm

Hawthorne Lane; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Tuition reimbursement

Matching gift program

Job summary

Hawthorne Lane, a growing DC-based lobbying firm, seeks an Executive Assistant to support a senior leader and coordinate a busy client-facing team. The role blends executive support, project coordination, and external relationship management with editorial work on PowerPoints and documents.

Candidates should have 3+ years in executive support, strong organizational skills, and comfort working with diverse stakeholders. This is an in-office role five days a week in Washington, DC.

Qualifications

• At least three years of executive support experience; Capitol Hill or equivalent environments are a plus.
• Strong calendar, project, and deadline management without losing attention to detail.
• Excellent written and verbal communication with senior leaders and external stakeholders.
• Discretion and judgment when handling confidential information.
• Ability to work independently, anticipate next steps, and move priorities forward.
• Proficiency with Microsoft 365 and related tools for polished deliverables.

Responsibilities

• Manage a complex calendar of client meetings, conferences, and events with logistics and materials.
• Maintain action items, deadlines, and deliverables to keep commitments on track.
• Support client projects by organizing materials, tracking timelines, and important submissions.
• Maintain organized electronic and paper files and ensure documents are current and accessible.
• Support professional groups by managing contacts and communications.
• Prepare and distribute digital communications; keep website content up to date.
• Handle invoices, expenses, and vendor payments for firm activities.
• Provide logistical support for congressional outreach to advance the firm’s mission.

Skills

Executive support

Calendar management

Stakeholder communication

Microsoft 365 proficiency

Tools

PowerPoint

Microsoft 365

Job description

A growing DC-based lobbying firm is seeking an Executive Assistant to support a senior leader and help coordinate the day-to-day activity of a busy client-facing team. This is an excellent opportunity for an organized, thoughtful professional who enjoys working at the intersection of executive support, project coordination, and external relationship management. The ideal candidate will be comfortable working with a range of stakeholders, editing and composing PowerPoints, and will bring the judgment, follow-through, and communication skills needed to keep priorities moving in a fast-paced environment.

Key Responsibilities:

• Manage a complex calendar of client meetings, conferences, and events, coordinating logistics and ensuring the necessary materials are prepared.
• Serve as a central resource for meeting follow-up, maintaining action items, deadlines, and deliverables so commitments stay on track.
• Assist with client projects by maintaining standardized documents, organizing supporting materials, tracking timelines, and monitoring important submissions and deadlines.
• Maintain well-organized electronic and paper files, correspondence, reports, and shared digital resources while ensuring documents remain current and easy to access.
• Support the administration of professional groups, including maintaining contact records, managing communications, and responding to inquiries.
• Prepare and distribute digital communications while keeping website and content up to date.
• Manage invoices, expenses, vendor payments, and other administrative items associated with firm activities.
• Provide logistical support for congressional outreach initiatives to progress the mission of the firm.

Why You'll Love Working Here:

• Work alongside a knowledgeable and collaborative team engaged in high-level government affairs and public policy work.
• Generous compensation package including PTO, medical, dental and vision insurance, 401(k) plan, retirement, tuition reimbursement opportunity and charitable donation matching.
• This opportunity is five days in office and requires flexible schedules to meet the needs of events after hours.
• A role where your organizational skills and ability to keep people and priorities connected will have a meaningful impact.

What We're Looking For:

• Experienced. You bring at least three years of executive support experience; candidates with a strong understanding or experience from Capitol Hill or equivalent environments will stand out.
• Organized. You keep calendars, projects, deadlines, and competing requests moving without losing sight of the details.
• Communicative. You write clearly and interact comfortably with senior leaders, and other external stakeholders.
• Discerning. You exercise good judgment when handling confidential information and understand the importance of discretion.
• Independent. You are comfortable taking ownership of your work, anticipating next steps, and moving priorities forward with limited oversight.
• Composed. You remain steady when priorities shift and can manage multiple projects without becoming overwhelmed.
• Technologically Capable. You are proficient with Microsoft 365.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.