Senior Executive Operations Partner

EfficientAide; Phoenix (AZ); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Performance bonuses

PTO & holidays

Job summary

Phoenix-based client in Phoenix, AZ is seeking an Executive Assistant to the CEO. The role requires ownership of calendar management, travel coordination, and creating scalable administrative systems to support high-value priorities.

You will draft communications, prepare briefs, and ensure the CEO’s time is optimized while maintaining confidentiality. Ideal candidates have 5+ years of CEO-facing support in professional services, exceptional organizational skills, and the ability to operate with

Qualifications

• Five+ years supporting CEO or senior executive in a fast-paced professional services environment.
• Exceptional organizational and project management skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality while working independently.
• Demonstrated ability to manage multiple priorities independently.
• Strong proficiency with Microsoft Office and modern business software.
• Experience coordinating vendors, events, travel, and executive schedules.
• Notary (or willingness to obtain shortly after hire) preferred.

Responsibilities

• Manage the CEO’s calendar with thoughtful prioritization, sequencing, travel coordination, and realistic scheduling.
• Prepare meeting agendas, briefing materials, follow-up items, and action plans.
• Draft professional correspondence, presentations, executive communications, and meeting summaries.
• Translate conversations, verbal direction, and meeting outcomes into organized action plans and follow through.
• Protect the CEO’s time by managing competing priorities and serving as a professional gatekeeper.
• Coordinate executive travel, client meetings, dinners, conferences, and special events.
• Anticipate needs before they become requests.

Skills

Executive support

Organizational skills

Project management

Communication

Discretion and confidentiality

Prioritization under pressure

Tools

Microsoft Office

Modern business software

Calendar management tools

Job description

Phoenix-based client in Phoenix, AZ is seeking an Executive Assistant to the CEO. The role requires ownership of calendar management, travel coordination, and creating scalable administrative systems to support high-value priorities.

You will draft communications, prepare briefs, and ensure the CEO’s time is optimized while maintaining confidentiality. Ideal candidates have 5+ years of CEO-facing support in professional services, exceptional organizational skills, and the ability to operate with