Strategic Executive Assistant & Operations Partner

hart-hickman; Town of Charlotte (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Hart & Hickman, PC is seeking an Executive Assistant to support senior leaders, coordinate calendars, draft communications, and drive initiatives across the organization. The role emphasizes discretion, proactive problem solving, and strong writing within a fast-paced environment.

You will help track strategic initiatives, organize planning sessions, and improve internal processes while serving as a trusted extension of the executive team.

Qualifications

• 5+ years of executive support experience, preferably supporting senior executives or leadership teams.
• Exceptional organizational and project management skills with the ability to handle multiple priorities.
• Exceptional business writing, editing, and proofreading skills for polished executive communications.
• Strong business acumen and understanding of how organizations operate to align daily work with goals.
• Excellent judgment and discretion when handling confidential information.
• Ability to anticipate needs, identify issues, and proactively develop solutions.

Responsibilities

• Coordinate meeting calendars, invitations, agendas, and materials.
• Attend board and staff meetings to record minutes and track action items.
• Track strategic initiatives and maintain executive dashboards.
• Draft, edit, and proofread executive communications, policies, and summaries.
• Maintain operational documentation and ensure resources stay current.
• Research and evaluate AI and other tech solutions to improve efficiency.

Skills

Executive support

Communication

Business writing

Organizational skills

Discretion

Problem-solving

Education

Bachelor's degree in Business Administration

Job description

Hart & Hickman, PC is seeking an Executive Assistant to support senior leaders, coordinate calendars, draft communications, and drive initiatives across the organization. The role emphasizes discretion, proactive problem solving, and strong writing within a fast-paced environment.

You will help track strategic initiatives, organize planning sessions, and improve internal processes while serving as a trusted extension of the executive team.