Strategic Executive Assistant & Operations Partner

Jason Sengpiehl Allstate Insurance Agency; Charles Town (WV); On-site; USD 40,000 - 75,000; Full time

Benefits offered by this job

PTO

Work from Home

Flexible Schedule

Dental Insurance

Mon-Fri Schedule

Hands on Training

Life Insurance

Career Growth Opportunities

Retirement Plan

Job summary

Sengpiehl Insurance Group in the United States is seeking an Executive Assistant to support the owner of a multi-location insurance agency. This role goes beyond typical admin work, requiring proactive organization, ownership, and problem-solving to reclaim the owner's time.

You will manage calendars, emails, travel, and personal tasks, coordinate with managers, research opportunities, and maintain confidentiality.

Qualifications

• Exceptional organization, prioritization, and time-management skills.
• Strong written and verbal communication.
• Proven ability to manage multiple responsibilities without constant supervision.
• Resourcefulness, initiative, and independent judgment.
• High levels of integrity and professionalism.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling priorities.
• Organize email communications, draft responses, and coordinate follow-ups.
• Maintain executive task lists and track important commitments.
• Coordinate with agency managers and employees to keep projects moving.
• Prepare documents, organize information, and manage administrative workflows.
• Research vendors, products, services, and business opportunities.
• Identify opportunities to improve efficiency and delegate routine responsibilities.
• Coordinate personal appointments, reservations, and travel arrangements.
• Help manage household schedules, maintenance appointments, and service providers.
• Assist with purchases, research, and personal administrative projects.
• Coordinate family logistics and other personal responsibilities as needed.
• Maintain discretion and confidentiality regarding private family matters.

Skills

Calendar management

Email management

Project coordination

Travel planning

Discretion

Tech proficiency

Tools

AI tools

Calendaring apps

CRM software

Job description

Sengpiehl Insurance Group in the United States is seeking an Executive Assistant to support the owner of a multi-location insurance agency. This role goes beyond typical admin work, requiring proactive organization, ownership, and problem-solving to reclaim the owner's time.

You will manage calendars, emails, travel, and personal tasks, coordinate with managers, research opportunities, and maintain confidentiality.