Strategic Executive Assistant & Operations Coordinator

Jackson Hewitt; Mishawaka (IN); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Free Tax Return Prep

Flexible schedule

Job summary

Jackson Hewitt - 1789 in Mishawaka, IN is hiring an Executive Administrative Assistant for in-person, 20 hours per week. You will support leadership across 20+ offices, manage calendars, triage emails, and coordinate internal communications during busy tax seasons and year-round operations.

The role emphasizes scheduling, discretion, and proactive organization, with a flexible onboarding process and a focus on supporting payroll, HR records, and onboarding activities.

Qualifications

• Experience preferred but not required.
• Strong scheduling and communication skills.
• Proactive and discreet handling of confidential information.

Responsibilities

• Manage calendars and scheduling for leadership and the management team.
• Triage inboxes and draft correspondence for leadership.
• Coordinate internal communications across offices (memos, policy updates, announcements).
• Provide fast, responsive scheduling and communication support during tax season's high-volume triage period.
• Manage office supplies, vendor relationships, and basic facilities coordination.
• Assist with rental/lease agreement paperwork.
• Bi-weekly payroll processing and time-card corrections.
• Maintain organized administrative records and handle confidential information with discretion.
• Source and screen candidates; coordinate full onboarding (background checks, I-9s, access, handbook).
• Ensure compliance with applicable labor laws.
• Track team project status and support staff on outstanding items.
• Help plan staff events and trainings, especially summer projects.
• Prepare offices for tax season with snacks and season tracking sheets.

Skills

Scheduling

Calendar management

Communication

Discretion

Attention to detail

Onboarding coordination

Vendor coordination

HR records handling

Team support

Tools

Google Suite

Job description

Jackson Hewitt - 1789 in Mishawaka, IN is hiring an Executive Administrative Assistant for in-person, 20 hours per week. You will support leadership across 20+ offices, manage calendars, triage emails, and coordinate internal communications during busy tax seasons and year-round operations.

The role emphasizes scheduling, discretion, and proactive organization, with a flexible onboarding process and a focus on supporting payroll, HR records, and onboarding activities.