Executive Assistant

Integra Mission Critical, LLC.; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Healthcare coverage

Paid time off

Education assistance

Retirement planning

Job summary

Integra Mission Critical, LLC seeks an Executive Assistant to provide strategic administrative and operational support to our senior leadership in the Plano, TX area. This on-site role focuses on optimizing executive effectiveness by managing priorities, protecting time, coordinating communications, and reducing day-to-day friction.

The ideal candidate will have at least 5 years of EA experience in fast-paced environments, strong judgment, exceptional communication, and the ability to anticipate

Qualifications

• 5 years of executive assistant or high-level administrative support experience.
• Bachelor's degree preferred.
• Proven experience supporting senior leadership in a fast-paced environment.
• Strong judgment prioritization and decision making skills.
• Excellent written and verbal communication abilities.
• High level of professionalism executive presence and discretion.
• Advanced organizational and multitasking capabilities.
• Strong ability to anticipate needs and proactively solve problems.
• Proficiency with Microsoft 365 including Outlook, Teams, Word, Excel and PowerPoint.
• Experience managing complex calendars, executive travel, expense reporting and meeting coordination.

Responsibilities

• Manage executive calendars with strategic prioritization and proactive conflict resolution.
• Coordinate complex meeting schedules and logistics across internal and external stakeholders.
• Prepare agendas, briefing materials, presentations and executive meeting preparation documents.
• Manage communication flow on behalf of executives including inbox triage, follow ups and prioritization of requests.
• Arrange complex travel logistics including flights, hotels, transportation itineraries and contingency planning.
• Prepare, manage and reconcile expense reports and executive related financial documentation.
• Act as a primary point of contact and administrative gateway for assigned executives.
• Support executive decision making through organization, preparation, research and operational coordination.
• Coordinate cross functional meetings, projects and operational initiatives.
• Anticipate scheduling conflicts, operational challenges and executive needs before escalation.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Support client interactions, executive readiness and high level meeting coordination.
• Monitor priorities, deadlines and follow through to ensure operational alignment and execution.
• Build strong working relationships across departments, leadership teams, clients and external partners.
• Provide high touch professional support that enhances executive effectiveness and organizational efficiency.

Skills

Executive support

Calendar management

Communication skills

Discretion

Prioritization

Cross-functional coordination

Problem solving

Independent work

Relationship building

Travel coordination

Expense reporting

Education

Bachelor's degree preferred

Tools

Microsoft 365

Job description

Location DFW 100 onsite Department DEPTIOT The Opportunity Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership This role is responsible for optimizing executive effectiveness by managing priorities protecting time coordinating communication flow and reducing day to day operational friction The Executive Assistant serves as a trusted partner to leadership and must be able to operate with professionalism discretion sound judgment and a high level of ownership This role requires proactive thinking adaptability and the ability to anticipate needs before they arise in a fast paced high visibility environment The ideal candidate thrives in complex rapidly changing environments and is highly skilled in prioritization coordination executive communication and operational execution This individual must be able to independently manage competing priorities while ensuring leaders remain prepared organized and focused on high value business objectives This role will sit on site at our corporate office in the far North Dallas Plano area

What you will do

• Manage executive calendars with strategic prioritization and proactive conflict resolution
• Coordinate complex meetings schedules and logistics across internal and external stakeholders
• Prepare agendas briefing materials presentations and executive meeting preparation documents
• Manage communication flow on behalf of executives including inbox triage follow ups and prioritization of requests
• Arrange complex travel logistics including flights hotels transportation itineraries and contingency planning
• Prepare manage and reconcile expense reports and executive related financial documentation
• Act as a primary point of contact and administrative gateway for assigned executives
• Support executive decision making through organization preparation research and operational coordination
• Coordinate cross functional meetings projects and operational initiatives
• Anticipate scheduling conflicts operational challenges and executive needs before escalation
• Maintain confidentiality while handling sensitive business information and executive communications
• Support client interactions executive readiness and high level meeting coordination
• Monitor priorities deadlines and follow through to ensure operational alignment and execution
• Build strong working relationships across departments leadership teams clients and external partners
• Provide high touch professional support that enhances executive effectiveness and organizational efficiency

Required Qualifications

• 5 years of Executive Assistant executive operations or high level administrative support experience required
• Bachelors degree preferred
• Proven experience supporting senior leadership in a fast paced environment
• Strong judgment prioritization and decision making skills
• Excellent written and verbal communication abilities
• High level of professionalism executive presence and discretion
• Advanced organizational and multitasking capabilities
• Strong ability to anticipate needs and proactively solve problems
• Proficiency in Microsoft 365 including Outlook Teams Word Excel and PowerPoint
• Experience managing complex calendars executive travel expense reporting and meeting coordination
• Ability to operate independently with minimal oversight
• Strong relationship building and interpersonal skills
• Ability to manage competing priorities and rapidly changing schedules with composure and accuracy
• Experience supporting cross functional coordination and executive level operations preferred

How we support you

We believe your best work happens when you feel supported professionally personally and financially Thats why we offer a range of benefits designed to help you thrive stay healthy and plan for the future

• Performance driven rewards
• Competitive pay with incentive opportunities that recognize your results and contributions
• Comprehensive healthcare Medical dental and vision coverage that supports you and your familys total well being
• Security and peace of mind Life and disability insurance programs that provide protection when it matters most
• Flexible benefits options A variety of voluntary benefits so you can personalize coverage to fit your needs
• Time to recharge Generous paid time off to relax travel and maintain a healthy work life balance
• Investing in your growth Education assistance and tuition support to help you build skills and advance your career
• Planning for the future Retirement and savings programs that help you achieve long term financial confidence

Come build with us At Integra were driven by a vision to transform the data center industry We specialize in delivering optimized turnkey solutions that bring together speed quality and reliability helping our clients build and operate the mission critical infrastructure that powers todays digital world Integra is a vertically integrated company owning and managing every phase of the process from site selection and design to manufacturing procurement commissioning and warranty This approach allows us to move faster solve challenges more efficiently and deliver exceptional outcomes for our partners What truly sets Integra apart is our people We are a team of problem solvers engineers builders and operators who thrive on tackling complex challenges and delivering results Our culture values collaboration accountability and continuous improvement because in a rapidly evolving digital landscape excellence and adaptability matter Joining Integra means being part of a company that is shaping the future of data center infrastructure If youre passionate about innovation impact and building systems the world depends on youll find the opportunity to grow and make a difference here

Equal Opportunity Statement

Integra provides equal employment opportunities for all people No employee or applicant for employment will be discriminated against because of race creed origin marital status sexual orientation age otherwise qualified disabled or veteran status or any other characteristic protected by law If you are a qualified applicant who requires reasonable accommodation to complete a job application pre employment testing a job interview or to otherwise participate in the hiring process please contact talentacquisitionintegracom