Executive Assistant

Integra; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive healthcare

Life and disability insurance

Flexible benefits

Generous paid time off

Education assistance

Retirement and savings plans

Job summary

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership, onsite at our DFW corporate office. The role focuses on optimizing executive effectiveness by prioritizing tasks, protecting time, and coordinating communication flow in a fast-paced environment.

The ideal candidate will manage calendars, complex travel, expense reporting, and executive communications with discretion and ownership.

Qualifications

• 5+ years of executive support experience in a fast-paced environment.
• Bachelor’s degree preferred.
• Proven experience supporting senior leadership in a fast-paced environment.
• Strong judgment, prioritization, and decision-making skills.
• Excellent written and verbal communication abilities.
• High level of professionalism, executive presence, and discretion.
• Advanced organizational and multitasking capabilities.
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing complex calendars, executive travel, expense reporting, and meeting coordination.
• Ability to operate independently with minimal oversight.
• Strong relationship-building and interpersonal skills.
• Ability to manage competing priorities and rapidly changing schedules with composure and accuracy.
• Experience supporting cross-functional coordination and executive-level operations preferred.

Responsibilities

• Manage executive calendars with strategic prioritization and proactive conflict resolution.
• Coordinate complex meetings, schedules, and logistics across internal and external stakeholders.
• Prepare agendas, briefing materials, presentations, and executive meeting preparation documents.
• Manage communication flow on behalf of executives including inbox triage, follow-ups, and prioritization of requests.
• Arrange complex travel logistics including flights, hotels, transportation, itineraries, and contingency planning.
• Prepare, manage, and reconcile expense reports and executive-related financial documentation.
• Act as a primary point of contact and administrative gateway for assigned executives.
• Support executive decision-making through organization, preparation, research, and operational coordination.
• Coordinate cross-functional meetings, projects, and operational initiatives.
• Anticipate scheduling conflicts, operational challenges, and executive needs before escalation.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Support client interactions, executive readiness, and high-level meeting coordination.
• Monitor priorities, deadlines, and follow-through to ensure operational alignment and execution.
• Build strong working relationships across departments, leadership teams, clients, and external partners.
• Provide high-touch, professional support that enhances executive effectiveness and organizational efficiency.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Microsoft 365

Communication

Prioritization

Cross-functional coordination

Discretion & professionalism

Independent work

Relationship building

Problem solving

Education

Bachelor’s degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

The Opportunity

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership. This role is responsible for optimizing executive effectiveness by managing priorities, protecting time, coordinating communication flow, and reducing day-to-day operational friction.

Location: DFW -- 100% onsite

Department: DEPTIOT

The Opportunity

Integra is seeking a highly capable Executive Assistant to provide strategic administrative and operational support to senior leadership. This role is responsible for optimizing executive effectiveness by managing priorities, protecting time, coordinating communication flow, and reducing day-to-day operational friction.

The Executive Assistant serves as a trusted partner to leadership and must be able to operate with professionalism, discretion, sound judgment, and a high level of ownership. This role requires proactive thinking, adaptability, and the ability to anticipate needs before they arise in a fast-paced, high-visibility environment.

The ideal candidate thrives in complex, rapidly changing environments and is highly skilled in prioritization, coordination, executive communication, and operational execution. This individual must be able to independently manage competing priorities while ensuring leaders remain prepared, organized, and focused on high-value business objectives.

This role will sit on-site at our corporate office in the far North Dallas/ Plano area.

What you will do?

• Manage executive calendars with strategic prioritization and proactive conflict resolution
• Coordinate complex meetings, schedules, and logistics across internal and external stakeholders
• Prepare agendas, briefing materials, presentations, and executive meeting preparation documents
• Manage communication flow on behalf of executives including inbox triage, follow-ups, and prioritization of requests
• Arrange complex travel logistics including flights, hotels, transportation, itineraries, and contingency planning
• Prepare, manage, and reconcile expense reports and executive-related financial documentation
• Act as a primary point of contact and administrative gateway for assigned executives
• Support executive decision-making through organization, preparation, research, and operational coordination
• Coordinate cross-functional meetings, projects, and operational initiatives
• Anticipate scheduling conflicts, operational challenges, and executive needs before escalation
• Maintain confidentiality while handling sensitive business information and executive communications
• Support client interactions, executive readiness, and high-level meeting coordination
• Monitor priorities, deadlines, and follow-through to ensure operational alignment and execution
• Build strong working relationships across departments, leadership teams, clients, and external partners
• Provide high-touch, professional support that enhances executive effectiveness and organizational efficiency

Required Qualifications

• 5+ years of Executive Assistant, executive operations, or high-level administrative support experience required
• Bachelor’s degree preferred
• Proven experience supporting senior leadership in a fast-paced environment
• Strong judgment, prioritization, and decision-making skills
• Excellent written and verbal communication abilities
• High level of professionalism, executive presence, and discretion
• Advanced organizational and multitasking capabilities
• Strong ability to anticipate needs and proactively solve problems
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
• Experience managing complex calendars, executive travel, expense reporting, and meeting coordination
• Ability to operate independently with minimal oversight
• Strong relationship-building and interpersonal skills
• Ability to manage competing priorities and rapidly changing schedules with composure and accuracy
• Experience supporting cross-functional coordination and executive-level operations preferred

How We Support You

We believe your best work happens when you feel supported - professionally, personally, and financially. That’s why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards – Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare – Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Security and peace of mind – Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options – A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge – Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth – Education assistance and tuition support to help you build skills and advance your career.
• Planning for the future – Retirement and savings programs that help you achieve long-term financial confidence.

Come build with us

At Integra, we’re driven by a vision to transform the data center industry. We specialize in delivering optimized turnkey solutions that bring together speed, quality, and reliability - helping our clients build and operate the mission-critical infrastructure that powers today’s digital world.

Integra is a vertically integrated company - owning and managing every phase of the process from site selection and design to manufacturing, procurement, commissioning, and warranty.

This approach allows us to move faster, solve challenges more efficiently, and deliver exceptional outcomes for our partners.

What truly sets Integra apart is our people. We are a team of problem-solvers, engineers, builders, and operators who thrive on tackling complex challenges and delivering results. Our culture values collaboration, accountability, and continuous improvement - because in a rapidly evolving digital landscape, excellence and adaptability matter.

Joining Integra means being part of a company that is shaping the future of data center infrastructure. If you’re passionate about innovation, impact, and building systems the world depends on, you’ll find the opportunity to grow and make a difference here.

Equal Opportunity Statement

Integra provides equal employment opportunities for all people. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail]