Strategic Executive Assistant - On-Site, 40 hrs/wk

ChemicalSafety; Arlington (VA); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Chemical Safety Software is seeking a proactive Executive Assistant to support our leadership team in a fast-paced environment. With 3+ years of experience, you will manage calendars, communications, priorities, and day-to-day operations to keep leadership focused on strategic objectives.

This full-time, on-site contractor role requires strong confidentiality, superior organizational skills, and the ability to coordinate across departments and external stakeholders.

Qualifications

• Bachelor's degree in business administration, communications, or related field.
• 3+ years supporting senior management in fast-paced settings.
• Experience in the technology or software industry and government sector.
• Proficiency with Microsoft 365 and project management tools.

Responsabilités

• Manage leadership calendars, schedule meetings, and coordinate logistics.
• Prepare agendas, presentations, and reports for meetings.
• Serve as primary contact for internal and external communications on behalf of leadership.
• Coordinate travel arrangements and expense reporting.
• Maintain confidentiality and professionalism at all times.
• Track action items and ensure deadlines are met.
• Support board meeting prep, including materials distribution and minutes.
• Assist with event planning, off-sites, and team-building activities.
• Manage office administration tasks and vendor relationships.
• Contribute to special projects for leadership/management.

Connaissances

Calendar management

Stakeholder communication

Organizational skills

Travel coordination

Discretion & confidentiality

Formation

Bachelor's degree

Outils

Microsoft 365

Zoho Projects

Asana

Trello

Jira

Description du poste

Chemical Safety Software is seeking a proactive Executive Assistant to support our leadership team in a fast-paced environment. With 3+ years of experience, you will manage calendars, communications, priorities, and day-to-day operations to keep leadership focused on strategic objectives.

This full-time, on-site contractor role requires strong confidentiality, superior organizational skills, and the ability to coordinate across departments and external stakeholders.