Strategic Executive Assistant & Office Operations Lead

J Mclaughlin; New York (NY); Hybrid; USD 67,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

401(k) match

Paid time off

Hybrid work

Life insurance

Disability coverage

Employee discounts

Clothing allowance

Bonus opportunities

Commuter benefits

Job summary

J.McLaughlin, based in Brooklyn, NY, is seeking an Executive Administrator to support the Head of HR & Chief of Staff. The role combines executive calendar management, office operations, and cross-functional project coordination in a fast-paced, hospitality-spirited retail environment.

Ideal candidates have 2+ years of administrative or operations experience, strong organizational skills, and the ability to protect confidential information while delivering a high level of service to leaders and

Qualifications

• 2+ years of experience in an administrative, executive assistant, coordinator, office management, or operations support role.
• Strong organizational, problem-solving, and time-management skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage complex calendars, scheduling meetings across multiple stakeholders and time zones.
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
• Screen and prioritize incoming communications on behalf of executives.
• Draft correspondence, presentations, reports, and executive meeting materials.
• Arrange domestic travel, itineraries, accommodations, and expense reporting.
• Prepare executive briefing materials and organize key business information.
• Track action items and ensure timely follow-up on leadership priorities.
• Handle highly confidential information with discretion and professionalism.

Skills

Administrative experience

Executive support

Office management

Calendar management

Job description

J.McLaughlin, based in Brooklyn, NY, is seeking an Executive Administrator to support the Head of HR & Chief of Staff. The role combines executive calendar management, office operations, and cross-functional project coordination in a fast-paced, hospitality-spirited retail environment.

Ideal candidates have 2+ years of administrative or operations experience, strong organizational skills, and the ability to protect confidential information while delivering a high level of service to leaders and