Hybrid Executive Admin & Office Coordinator

J.McLaughlin; New York (NY); Hybrid; USD 67,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Hybrid work environment

Life insurance

Discount on merchandise

Discretionary bonuses

Commuter benefits

Clothing allowance

Job summary

J.McLaughlin, headquartered in Brooklyn, NY, seeks an Executive Administrator to support senior leadership and oversee office operations from the Greenpoint office with a hybrid schedule.

The role requires 2+ years in administrative roles, strong calendar management, and advanced MS Office proficiency. You will coordinate meetings, travel, and critical communications, contributing to a professional employee and visitor experience.

Qualifications

• 2+ years of experience in an administrative, executive assistant, coordinator, office management, or operations support role.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and commitment to delivering high-quality work.

Responsibilities

• Manage complex calendars, scheduling meetings across multiple stakeholders and time zones.
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
• Screen and prioritize incoming communications on behalf of executives.
• Draft correspondence, presentations, reports, and executive meeting materials.
• Arrange domestic travel, itineraries, accommodations, and expense reporting.
• Prepare executive briefing materials and organize key business information.
• Track action items and ensure timely follow-up on leadership priorities.
• Handle highly confidential information with discretion and professionalism.

Skills

Calendar management

Communication

Organization

MS Office

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

J.McLaughlin, headquartered in Brooklyn, NY, seeks an Executive Administrator to support senior leadership and oversee office operations from the Greenpoint office with a hybrid schedule.

The role requires 2+ years in administrative roles, strong calendar management, and advanced MS Office proficiency. You will coordinate meetings, travel, and critical communications, contributing to a professional employee and visitor experience.