Executive Assistant & Office Manager: Strategic Ops

Nolan Living; Leawood (KS); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

PTO & holidays

401(k) match

Health insurance

Health Savings Account

Career development

Job summary

Nolan Living is seeking an Executive Assistant & Office Manager to partner with our executive leadership, overseeing administrative support, financial coordination, and office operations across our Kansas City area offices.

The role emphasizes discretion, multi-tasking, and professional interaction with internal teams and external partners. A strong foundation in office management, bookkeeping basics, and Proficiency with Microsoft Office is expected.

Qualifications

• Experience supporting senior executives and managing confidential information.
• Strong organizational skills and attention to detail.
• Proactive, discreet, and able to handle multiple priorities.
• Excellent communication skills, both written and verbal.

Responsibilities

• Provide high-level administrative and personal support to executive leadership, including scheduling and document management.
• Handle expense processing, bill payments, and subscription management.
• Assist with financial reporting, QuickBooks entries, and month/quarter/annual closes.
• Coordinate tax documentation, audit support, and annual filings.
• Manage front desk and office operations, greet visitors, and maintain a welcoming environment.
• Maintain office organization, supplies, and vendor relations.
• Coordinate meetings, conferences, and company events.
• Review and route important documents to stakeholders.

Skills

Discretion

Executive support

Financial coordination

Microsoft Office

QuickBooks

Bilingual English/Spanish

Education

High school diploma

Bachelor's degree preferred

Tools

QuickBooks

Concur

Microsoft Office

Job description

Nolan Living is seeking an Executive Assistant & Office Manager to partner with our executive leadership, overseeing administrative support, financial coordination, and office operations across our Kansas City area offices.

The role emphasizes discretion, multi-tasking, and professional interaction with internal teams and external partners. A strong foundation in office management, bookkeeping basics, and Proficiency with Microsoft Office is expected.