Executive Assistant to Leadership - Strategic & Discreet

Hackensack Meridian Health; Morrell Corners (NJ); On-site; USD 43,000 - 62,000; Full time

Job summary

Hackensack Meridian Health is seeking an Executive Assistant to support the leader with proactive calendar management, meeting coordination, and high-level administrative tasks. The role requires discretion, strong communication, and advanced Microsoft Office skills to prepare documents and presentations.

You will liaison with internal teams, outside consultants, and community stakeholders, arrange travel, and ensure timely delivery of materials and minutes, while maintaining confidentiality.

Qualifications

• High School diploma or GED required.
• Minimum of 10 years of experience in a related field.
• Minimum of 2 years working for top level Executive(s).
• Proficient in Microsoft Office Applications (Outlook, Excel, PowerPoint).
• Exceptional oral and written communication skills.
• Strong problem solving skills.
• Strong organizational skills with attention to detail.
• Bachelor's degree may substitute for some of the required experience.

Responsibilities

• Fully and proactively manages calendar and schedule to align with leadership's key priorities.
• Manages mail and email to ensure only relevant correspondence is seen by the leader.
• Acts as a liaison between the executive and various parties including outside consultants, leaders, team members, patients, physicians and community leaders.
• Responsible for utilizing advanced Microsoft Office skills to prepare professional documents and presentations.
• Ensures the executive is well informed with analyses, reports, and necessary information for decisions.
• Attends meetings, takes minutes, and coordinates travel arrangements.
• Represents the executive and builds cross-functional relationships across the organization.
• Leads projects and ensures deliverables and timelines are met.

Skills

Calendar management

Microsoft Office

Communication skills

Organizational skills

Independent work

Problem solving

Education

High School diploma or GED

Bachelor's degree may substitute experience

Tools

Microsoft Office

Job description

Hackensack Meridian Health is seeking an Executive Assistant to support the leader with proactive calendar management, meeting coordination, and high-level administrative tasks. The role requires discretion, strong communication, and advanced Microsoft Office skills to prepare documents and presentations.

You will liaison with internal teams, outside consultants, and community stakeholders, arrange travel, and ensure timely delivery of materials and minutes, while maintaining confidentiality.