Strategic Executive Assistant, North America Events

Visa; San Francisco (CA); On-site; USD 74,000 - 114,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

FSA/HSA

Life Insurance

Paid Time Off

Wellness Program

Job summary

Visa is seeking an Executive Assistant to provide direct administrative support to the VP of North America Events, with broad exposure across the team and high confidentiality. This role manages calendars, travel, and events, coordinating across time zones and ensuring efficient operations.

Based in San Francisco, you will partner with Finance and HR, leveraging Microsoft 365 and AI tools like Copilot to boost efficiency, and support on-site/off-site events with meticulous attention to detail

Qualifications

• Two or more years of relevant administrative or executive support experience.
• Must be located in San Francisco
• Experience in event planning and/or project coordination
• Excellent verbal and written communication skills
• Strong organizational, time management, and problem-solving skills
• Proficiency with Microsoft Office Suite including Excel, PowerPoint, Word, Outlook; SharePoint and AI tools Copilot and ChatGPT; Concur and Ariba
• Experience supporting executives in a fast-paced and dynamic work environment
• Discretion and ability to handle highly confidential information
• Self-starter with minimal supervision
• Ability to communicate and collaborate with a diverse range of individuals and teams

Responsibilities

• Manage complex calendars, communications, and activities for assigned leaders and teams.
• Process expense reports and organize travel for assigned leaders.
• Facilitate effective internal communications within the team and across the organization.
• Plan ahead and anticipate potential challenges for seamless execution.
• Organize events and meetings and coordinate with other team assistants.
• Assist with updating PowerPoint presentations, Excel spreadsheets, and other documents.
• Support onboarding of new employees and provide event logistics coordination.

Skills

Administrative support

Executive support

Calendar management

Travel coordination

Multitasking

Communication skills

Microsoft Office Suite

SharePoint

Ariba

Copilot / ChatGPT AI tools

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Ariba

Job description

Visa is seeking an Executive Assistant to provide direct administrative support to the VP of North America Events, with broad exposure across the team and high confidentiality. This role manages calendars, travel, and events, coordinating across time zones and ensuring efficient operations.

Based in San Francisco, you will partner with Finance and HR, leveraging Microsoft 365 and AI tools like Copilot to boost efficiency, and support on-site/off-site events with meticulous attention to detail