Strategic Executive Assistant, Healthcare Ops & Projects

UCSF Health, AG; Oakland (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

UCSF Health is seeking an experienced Executive Assistant to provide high-level administrative, operational, financial, and project support across key UCSF Health service lines, including Children’s Nursing, Perioperative Services, Emergency Services, and Benioff Children’s Hospital.

This role requires strong organizational and communication skills, the ability to manage multiple complex priorities, and a commitment to confidentiality in a fast-paced healthcare environment.

Qualifications

• 1–3 years of executive-level or high-level admin support experience.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to collaborate with a wide range of stakeholders.
• Experience using common university, enterprise or business software.
• Strong attention to detail and follow-through.
• Ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative, operational, project and program support to department and service-line leaders.
• Coordinate complex priorities, timelines, meetings, communications across multiple initiatives.
• Support short- and long-term planning and help leaders resolve operational issues.
• Represent departments and leadership in interactions with internal and external stakeholders.
• Coordinate and oversee projects, timelines, resources, deliverables and communications.
• Develop and maintain databases, reports and information resources for decision-making.

Skills

Executive support

Communication

Organization

Collaboration

Computer skills

Attention to detail

Confidentiality

Education

Bachelor's degree / equivalent

Tools

MS Office

Job description

UCSF Health is seeking an experienced Executive Assistant to provide high-level administrative, operational, financial, and project support across key UCSF Health service lines, including Children’s Nursing, Perioperative Services, Emergency Services, and Benioff Children’s Hospital.

This role requires strong organizational and communication skills, the ability to manage multiple complex priorities, and a commitment to confidentiality in a fast-paced healthcare environment.