Strategic Executive Assistant, Government Affairs

LHH; Overland Park (KS); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Paid leave

Holiday pay

Job summary

LHH Recruitment Solutions seeks a Government Affairs Executive Coordinator for the Kansas City metro area. This full-time onsite role partners with executive leadership to keep calendars organized, communications clear, and governance processes running smoothly.

You will coordinate meetings and events, manage travel and vendor relations, prepare materials, and handle confidential information with discretion. Strong Microsoft Office and outstanding communication are essential.

Qualifications

• Experience supporting executive leaders, directors, or senior management teams.
• Strong administrative coordination skills.
• Experience managing confidential information.
• Excellent written and verbal communication abilities.
• Advanced Microsoft Office and Outlook skills.
• Exceptional attention to detail and organizational abilities.
• Experience within government, nonprofit, education, healthcare, legal, or corporate executive environments is highly valued.

Responsibilities

• Manage complex calendars and coordinate meetings for organizational leadership.
• Prioritize incoming requests and identify scheduling conflicts before they arise.
• Prepare correspondence, presentations, reports, meeting materials, and executive communications.
• Track follow-up items and ensure timely responses on behalf of leadership.
• Serve as a professional point of contact for community members, business leaders, elected officials, media representatives, and partner organizations.
• Respond to inquiries with exceptional customer service and discretion.
• Coordinate recognition letters, announcements, acknowledgements, and executive communications.
• Organize leadership, advisory board, and committee meetings.
• Assemble agendas, supporting documentation, and meeting packets.
• Maintain official records, appointment documentation, and meeting files.
• Coordinate logistics and help ensure compliance with applicable meeting requirements.
• Assist with executive events, ceremonies, recognition programs, and community gatherings.
• Coordinate invitations, vendor relationships, event logistics, and attendee communications.
• Support high-profile organizational projects and special assignments.
• Help prepare speaking materials and presentation resources for leadership appearances.
• Process invoices, purchase requests, expense documentation, and vendor payments.
• Maintain accurate files, records, and document retention practices.
• Coordinate travel arrangements, registrations, accommodations, and itineraries.
• Assist with office operations, supply management, and departmental administrative functions.

Skills

Executive support experience

Administrative coordination

Confidential information handling

Communication abilities

MS Office / Outlook

Attention to detail

Government/nonprofit experience valued

Tools

Microsoft Office

Outlook

Job description

LHH Recruitment Solutions seeks a Government Affairs Executive Coordinator for the Kansas City metro area. This full-time onsite role partners with executive leadership to keep calendars organized, communications clear, and governance processes running smoothly.

You will coordinate meetings and events, manage travel and vendor relations, prepare materials, and handle confidential information with discretion. Strong Microsoft Office and outstanding communication are essential.