Executive Assistant to School Leadership Team

Kansas City Public Schools; Kansas City (MO); On-site; USD 56,000 - 72,000; Full time

Benefits offered by this job

Health and dental insurance

KCPS Defined Benefit Pension plan

Voluntary retirement savings plans

Job summary

Kansas City Public Schools seeks an Administrative Assistant to the Executive Team in School Leadership to provide confidential, high-level support to a Cabinet Member or Executive Team member. You will manage complex workflows, coordinate communications, and maintain meticulous office systems to ensure smooth operation of the executive office.

Responsibilities include calendar management, travel arrangements, document preparation, expense tracking, and cross‑department coordination, with a

Qualifications

• Associate Degree with core studies in administrative, secretarial or executive secretarial field.
• Three (3) years executive level secretarial experience (Seven years executive level secretarial experience may substitute the degree/experience).
• Advanced skill in MS-Word, Excel and PowerPoint.

Responsibilities

• Organizes and prioritizes assigned work and develops office procedures to ensure efficient workflow.
• Composes correspondence, reports, documents, and statistical summaries; handles confidential materials and prepares routine responses.
• Maintains calendars for Executive Members; schedules appointments, coordinates travel, and prepares meeting itineraries and materials.
• Tracks invoices; monitors department expenditures to ensure alignment with budget limits.
• Prepares and files contracts for district staff and submits monthly BoardDocs items for the Cabinet Member’s division.

Skills

Type at 70 wpm

MS Word

MS Excel

MS PowerPoint

Written and oral communication

confidentiality

Education

Associate Degree in admin/secretarial

Tools

MS Word

MS Excel

PowerPoint

Job description

Kansas City Public Schools seeks an Administrative Assistant to the Executive Team in School Leadership to provide confidential, high-level support to a Cabinet Member or Executive Team member. You will manage complex workflows, coordinate communications, and maintain meticulous office systems to ensure smooth operation of the executive office.

Responsibilities include calendar management, travel arrangements, document preparation, expense tracking, and cross‑department coordination, with a